Finding 1172795 (2025-001)

Material Weakness Repeat Finding
Requirement
E
Questioned Costs
-
Year
2025
Accepted
2026-02-06

AI Summary

  • Core Issue: Inaccurate eligibility determinations for free and reduced-price meals led to incorrect approvals and delayed notifications.
  • Impacted Requirements: Federal regulations mandate timely updates to benefit documents and proper notification of denied benefits.
  • Recommended Follow-Up: Enhance staff training on application processing and benefit issuance, and implement double-checks on questionable applications.

Finding Text

Federal Program & Assistance Listing Number: Child Nutrition Cluster- ALN: 10.553, 10.555, Criteria: Federal regulations require that elgibility determinations for free and reduced-price meals be accurate and that benefit issuance documents are update timely and accurately (7 CFR 245.6, 245.10). Condition: Several student applications were incorrectly approved. Additionally, benefit issuance documents were not updated in a timely manner for student newly eligible through Direct Certification. Household notification of denied benefits were not approved within 10 operating days as required. Cause: Inadequate training and oversight of staff responsible for application processing and benefit issurance. Effect: Students have received incorrect meal benefits, and households were not properly notified of denials, resulting in noncompliance with federal requirements. Questioned Costs: None identified. Recommendation: Provide additional training toi staff on application processing and benefit issurance requirements. Views of Responsible Officials: The Child Nutrition Secretary will attend Certification and Benefit issuance training and procedures will be updated to ensure compliance. The direct will double-check questionable applications and review Direct Certification lists.

Corrective Action Plan

Federal regulations require that eligibility determinations for free and reduced-priced meals be accurate and that benefit issurance documents are updated timely and accurately (7 CFR 245.6, 245.10). Several student applications were incorrectly approved. Additionally, benefit issuance documents were not updated in a timely manner for students newly eligible through Direct Certification. To ensure full compliance with 7 CFR 245.6 and 245.10, the Child Nutrition Director and Child Nutrition Secretary will jointly review each Direct Certification (DC) list to verify that all eligible students are accurately identified and that eligibility status in the point-of-sale (POS) system is update promptly. This dual-review process will service as a verificaiton measure to prevent omissions and ensure the benefit issuance document remains current and accurate. In August 2025, both the Child Nutrition Director and Secretary completed formal training on eligibility determination procedures. Moving forward, detailed notes- including dates and explanations of status changes- will be documented in each student's account to ensure clear tracking of all updates to support accurate recordkeeping for future reviews.

Categories

School Nutrition Programs

Other Findings in this Audit

  • 1172789 2025-001
    Material Weakness Repeat
  • 1172790 2025-002
    Material Weakness Repeat
  • 1172791 2025-003
    Material Weakness Repeat
  • 1172792 2025-001
    Material Weakness Repeat
  • 1172793 2025-002
    Material Weakness Repeat
  • 1172794 2025-003
    Material Weakness Repeat
  • 1172796 2025-002
    Material Weakness Repeat
  • 1172797 2025-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $549,376
93.600 HEAD START $372,000
10.553 SCHOOL BREAKFAST PROGRAM $262,478
10.555 NATIONAL SCHOOL LUNCH PROGRAM $137,251
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $67,738
84.365 ENGLISH LANGUAGE ACQUISITION STATE GRANTS $52,196
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $45,695
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $41,336
84.027 SPECIAL EDUCATION GRANTS TO STATES $17,969
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $14,935
10.560 STATE ADMINISTRATIVE EXPENSES FOR CHILD NUTRITION $5,118
84.369 GRANTS FOR STATE ASSESSMENTS AND RELATED ACTIVITIES $4,090
84.425 EDUCATION STABILIZATION FUND $3,729