Finding Text
Criteria: Compliance Finding - Reporting. Grant expenditure reporting should be supported by the school's general ledger. Condition: The final report at 8/31/24 includes an expenditure that should have been claimed in the Q1 report. Questioned Costs: None. Context: The District reported $8,299 of expenditures in the final 2024 report in cost object & function 2230-300. Per review of actual expenditures, the District included $8,299 of expenses occuring in July and August of 2023. This should have been picked up on the Q1 2024-4300 report as a FY24 expenditures. Expense was allowable under the terms of the grant and occured during the grant period, but was picked up on the final report instead of the first report. Effect: The District 8/31/24 report included expenses occuring in the prior fiscal year. Cause: This was an oversight by management personnel in the District. The District mistakenly picked up the wrong total on the general ledger report used to claim expenses. Recommendation: We recommend reconciling the budgeted amount to the general ledger totals and reconciling those to expenditure reports before submitting. Management's Response: The District will review the budgeted cost of items and the amount recorded in the general ledger against the expenditure reports before submitting.