Finding 1172036 (2024-003)

Material Weakness Repeat Finding
Requirement
B
Questioned Costs
-
Year
2024
Accepted
2026-02-03

AI Summary

  • Core Issue: The Committee has not adopted required written financial management policies, risking non-compliance with federal regulations.
  • Impacted Requirements: This finding relates to 2 CFR Section 200.302(b) and affects federal programs under the Department of Transportation.
  • Recommended Follow-up: The Committee should understand and formally adopt the necessary policies to ensure compliance with federal requirements.

Finding Text

Significant Deficiencies 2024-003 - Allowable Costs/Cost Principles: Written Financial Policies Federal Program Information: Department of Transportation - ALN: - 20.500, 20.507, 20.525 & 20.526 - Federal Transit Cluster Criteria: The following CFR(s) apply to this finding: 2 CFR Section 200.302(b), Condition: The Committee has not formally adopted certain required written financial management policies as outlined in the Code of Federal Regulations. Cause: The Committee was not aware of this requirement. Effect: Transactions could occur that did not comply with federal regulations. Identification of Questioned Costs: None identified. Context: The finding was based on requesting the Committee’s written financial policies related to federal compliance and therefore was not the result of a statistical sample. Repeat Finding: This is a repeat finding of 2023-003. Recommendation: The auditor recommends that the Committee obtain an understanding of the required written policies in the Code of Federal Regulations as applicable to its federal programs, create and formally adopt those required policies. Views of Responsible Officials and Corrective Action Plan: See attached Corrective Action Plan.

Corrective Action Plan

2024-003 Allowable Costs/Cost Principles: Written Financial Policies The Biddeford-Saco-Old Orchard Beach Transit Committee acknowledges the need to formally adopt certain written financial management policies as outlined in federal regulations. The new finance manager is currently working to draft and formalize these policies and procedures with a targeted completion date of March 31, 2026. We will present them to the Board of Directors for review and official adoption.

Categories

Allowable Costs / Cost Principles

Other Findings in this Audit

  • 1172005 2024-002
    Material Weakness Repeat
  • 1172006 2024-003
    Material Weakness Repeat
  • 1172007 2024-004
    Material Weakness Repeat
  • 1172008 2024-002
    Material Weakness Repeat
  • 1172009 2024-003
    Material Weakness Repeat
  • 1172010 2024-004
    Material Weakness Repeat
  • 1172011 2024-002
    Material Weakness Repeat
  • 1172012 2024-003
    Material Weakness Repeat
  • 1172013 2024-004
    Material Weakness Repeat
  • 1172014 2024-002
    Material Weakness Repeat
  • 1172015 2024-003
    Material Weakness Repeat
  • 1172016 2024-004
    Material Weakness Repeat
  • 1172017 2024-002
    Material Weakness Repeat
  • 1172018 2024-003
    Material Weakness Repeat
  • 1172019 2024-004
    Material Weakness Repeat
  • 1172020 2024-002
    Material Weakness Repeat
  • 1172021 2024-003
    Material Weakness Repeat
  • 1172022 2024-004
    Material Weakness Repeat
  • 1172023 2024-002
    Material Weakness Repeat
  • 1172024 2024-003
    Material Weakness Repeat
  • 1172025 2024-004
    Material Weakness Repeat
  • 1172026 2024-002
    Material Weakness Repeat
  • 1172027 2024-003
    Material Weakness Repeat
  • 1172028 2024-004
    Material Weakness Repeat
  • 1172029 2024-002
    Material Weakness Repeat
  • 1172030 2024-003
    Material Weakness Repeat
  • 1172031 2024-004
    Material Weakness Repeat
  • 1172032 2024-002
    Material Weakness Repeat
  • 1172033 2024-003
    Material Weakness Repeat
  • 1172034 2024-004
    Material Weakness Repeat
  • 1172035 2024-002
    Material Weakness Repeat
  • 1172037 2024-004
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
20.507 FEDERAL TRANSIT_FORMULA GRANTS $1.23M
20.509 FORMULA GRANTS FOR RURAL AREAS AND TRIBAL TRANSIT PROGRAM $123,388
20.526 BUSES AND BUS FACILITIES FORMULA, COMPETITIVE, AND LOW OR NO EMISSIONS PROGRAMS $13,577