Finding 1171860 (2025-001)

2025-001– Child and Adult Care Food Program – 10.558 – Eligibility Criteria or specific requirement Internal controls should be in place to ensure that complete and accurate meal counts for eligible providers and children be submitted to the State for reimbursement, and that all supporting documentation be kept on file. Condition Six providers received an improper amount for their meal reimbursement for the month tested. A seventh provider did not have the proper documentation on file to support their Tier determination. Context For five of the providers, they had exceeded their license capacity on various days throughout the month tested. For one of the providers, a child was reimbursed at the Tier II rates even though they were eligible for Tier I rates. For the final provider, their file did not contain a qualifying school boundary map with the provider’s location plotted on the map to support the Tier Determination form. Effect Total known questioned costs for these errors are $153, and total likely questioned costs when compared to the full population of provider payments are $3,349. Cause For the five providers who were overcapacity, they were incorrectly input into the CACFP software as a two staff member provider, which did not match their licensed capacity. For the providers who had children incorrectly reimbursed at Tier II rates, the expiration date for their Income Eligibility Determination was incorrectly input. For the final provider, the school boundary map could not be found within the provider’s files. It is unknown whether these documents were misplaced or not properly filed in the first place. Recommendation Controls should be reviewed and updated to ensure that reimbursements are only requested for complete and accurate meal counts at the correct rate of reimbursement, and that only eligible participants are submitted to the State for reimbursement. Views of responsible officials and planned corrective actions See corrective action plan.