Federal Agency: U.S. Department of Agriculture. Award Names: Commodity Supplemental Food Program and. Emergency Food Assistance Program. Program Year: July 1, 2024 – June 30, 2025. Assistance Listing Numbers: 10.565 and 10.568. Repeat Finding: This is not a repeat finding. Criteria: The USDA has specific guidelines which need to be followed when reporting receipt of product for TEFAP and CSFP. The Company is required to notify the USDA of receipt of product within two working days. Condition: For four selections tested, notification from the Company to USDA was not within the two working days requirement. Context: For four selections tested, notification from the Company to USDA did not occur timely. Effect: As a result of the condition, receipt of product for TEFAP and CSFP was not in accordance with USDA requirements. Cause: Cause is due to a lack of administrative timeliness to notify USDA of the Company's receipt of product. Recommendation: We recommend the Company reinforce the importance of timely notification of product receipt to the USDA. Contact: Heather Paquette, President. Status: Management has introduced a new process in which a member of the team will create dedicated scan folders for USDA receipts, daily verification of documents by the Inventory Management team, and daily uploads of finalized paperwork to NetSuite before forwarding to DACF. Additionally, management will implement Daily Exception Reporting to ensure compliance by generating alerts for missing paperwork and delayed submissions.