Finding 1170786 (2024-015)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-01-27
Audit: 384046
Organization: County of Sullivan (PA)

AI Summary

  • Core Issue: The District failed to document the review and approval of quarterly reports and submitted them late.
  • Impacted Requirements: The District is not compliant with the reporting guidance for the COVID-19 Fiscal Recovery Funds.
  • Recommended Follow-Up: Management should establish a robust system of internal controls for timely and accurate reporting of federal funding.

Finding Text

COVID-19 Coronavirus State and Local Fiscal Recovery Funds - Assistance Listing No. 21.027, Passed through the Pennsylvania Department of Agriculture, Grant Period - Year ended December 31, 2024. Criteria: Per review of the State and Local Fiscal Recovery Funds compliance and reporting of guidance the auditee is responsible for having a system of internal control over reporting to ensure accurate and timely filing. Condition: The District did not document review and approval of program quarterly reports for the entire year, in addition to failing to file before the prescribed due date. Questioned Costs: None. Perspective Information: All quarterly reports were not reviewed and filed late. Effect: District is not in compliance with the reporting guidance. Cause: The District did not document review and approval of quarterly report submissions, and did not timely file reports. Identification of Repeat Findings: Not applicable. Recommendation: Management should implement a system of controls over reporting of federal funding. Views of Responsible Officials: Management agrees with the finding. Corrective Action Plan: See the County’s corrective action plan.

Corrective Action Plan

COVID-19 Coronavirus State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027; Passed through the Pennsylvania Department of State, Grant Period – Year Ended December 31, 2024. Recommendation: Management should implement a system of controls over reporting of federal funding. Views of Responsible Officials: Management agrees with finding. Planned Corrective Action: The District Manager will prepare and complete quarterly reports in a timely manner using District project expenses and salary and benefit information provided by the Sullivan County Business Manager. The District Manager is working with the District Fiscal Administrative Assistant on completing the reports; however, the District Manager has the responsibility of full review and approval. Persons Responsible: Carrie Richmond, District Manager Anticipation Completion Date: Immediately

Categories

Reporting

Other Findings in this Audit

  • 1170782 2024-013
    Material Weakness Repeat
  • 1170783 2024-013
    Material Weakness Repeat
  • 1170784 2024-013
    Material Weakness Repeat
  • 1170785 2024-014
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $377,672
93.563 CHILD SUPPORT SERVICES $62,391
97.039 HAZARD MITIGATION GRANT $61,127
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS $39,712
93.778 MEDICAL ASSISTANCE PROGRAM $21,330
93.658 FOSTER CARE TITLE IV-E $16,993
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $14,225
93.958 BLOCK GRANTS FOR COMMUNITY MENTAL HEALTH SERVICES $9,465
10.569 EMERGENCY FOOD ASSISTANCE PROGRAM (FOOD COMMODITIES) $7,562
93.645 STEPHANIE TUBBS JONES CHILD WELFARE SERVICES PROGRAM $6,727
97.024 EMERGENCY FOOD AND SHELTER NATIONAL BOARD PROGRAM $5,362
93.674 JOHN H. CHAFEE FOSTER CARE PROGRAM FOR SUCCESSFUL TRANSITION TO ADULTHOOD $4,554
66.964 GEOGRAPHIC PROGRAMS - CHESAPEAKE BAY PROGRAM IMPLEMENTATION, REGULATORY/ACCOUNTABILITY AND MONITORING GRANTS $3,438
93.667 SOCIAL SERVICES BLOCK GRANT $2,876
93.556 MARYLEE ALLEN PROMOTING SAFE AND STABLE FAMILIES PROGRAM $2,000
10.568 EMERGENCY FOOD ASSISTANCE PROGRAM (ADMINISTRATIVE COSTS) $1,597
93.472 TITLE IV-E PREVENTION PROGRAM $1,383
93.090 GUARDIANSHIP ASSISTANCE $299
93.659 ADOPTION ASSISTANCE $289