Finding 1170764 (2025-001)

Material Weakness Repeat Finding
Requirement
C
Questioned Costs
-
Year
2025
Accepted
2026-01-27
Audit: 384004
Organization: Goodwill Educates, Inc (IN)

AI Summary

  • Answer: The School mistakenly requested reimbursement for in-kind contributions instead of only for fully paid items.
  • Trend: This error indicates a need for better understanding of reimbursement guidelines among staff.
  • List: Review reimbursement requests, provide training on guidelines, and implement checks to prevent future errors.

Finding Text

The School is responsible for only requesting items they have paid in full for, for reimbursement. The School inadvertently requested in-kind contribution related expenses for reimbursement from the Federal program.

Corrective Action Plan

Goodwill Educates, Inc. acknowledges the finding related to the inclusion of in-kind contribution expenses in a federal reimbursement request. We agree with the auditor’s assessment that this was an isolated error. Upon internal review, we determined that the error stemmed from a misclassification during the preparation of the reimbursement documentation. The expenses in question were supported by in-kind contributions and not actual cash disbursements, and therefore should not have been submitted for reimbursement. Corrective action was taken by Goodwill Educates, Inc. and all in-kind contributions submitted for federal reimbursement have been billed to the school by Evansville Goodwill Industries, Inc. and cash disbursements will be made. A reimbursable bill for these in-kind contributions was submitted to Goodwill Educates, Inc. in September 2025 and funds will be disbursed in October 2025. Internal training will be conducted with all Finance staff, contracted with Goodwill Educates, Inc., to review and re-train on proper federal reimbursement procedures. An internal control of two separate finance staff to review all federal reimbursement requests prior to submission will be implemented by the organization in the 4th quarter of 2025.

Categories

Cash Management

Programs in Audit

ALN Program Name Expenditures
84.282 CHARTER SCHOOLS $419,147
84.215 INNOVATIVE APPROACHES TO LITERACY; PROMISE NEIGHBORHOODS; FULL-SERVICE COMMUNITY SCHOOLS; AND CONGRESSIONALLY DIRECTED SPENDING FOR ELEMENTARY AND SECONDARY EDUCATION COMMUNITY PROJECTS $397,953
32.004 UNIVERSAL SERVICE FUND - SCHOOLS AND LIBRARIES $20,737