Finding 1170760 (2024-002)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-01-27
Audit: 383958
Organization: City of Kenton (OH)

AI Summary

  • Core Issue: The City submitted only 67% of required SLFRF Program Reports on time, indicating potential control failures.
  • Impacted Requirements: Compliance with 2 CFR § 200.329(c)(1) and 31 CFR 35.4(c) for timely and accurate performance reporting.
  • Recommended Follow-Up: Implement additional controls and procedures to ensure timely submission and accuracy of future reports.

Finding Text

2 CFR § 1000.10 gives regulatory effect to Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, set forth at 2 CFR part 200 for the Department of Treasury. 2 CFR 200.329(c)(1) states that non-Federal entities must submit performance reports at the interval required by the Federal awarding agency or pass-through entity to best inform improvements in program outcomes and productivity. 31 CFR 35.4(c) requires recipients, in part, during the period of performance, to provide the Secretary of the U.S. Department of Treasury periodic reports providing detailed accounting of the uses of funds, modifications to a State or Territory's tax revenue sources, and such other information as the Secretary may require for the administration of this section. The U.S. Department of Treasury provided supplementary information on reporting requirements in its interim final rule for State and Local Fiscal Recovery Funds for 31 CFR Part 35 and provided further guidance in its Coronavirus State and Local Fiscal Recovery Funds Compliance and Reporting Guide. The City submitted the required SLFRF Program Reports; however, possibly due to the failure of an existing Control(s), only two out of three (sixty-seven percent) were submitted timely. Reporting errors could adversely affect future grant awards. An additional control(s) and/or additional procedure(s) should be implemented to help ensure accuracy of the reports and that reports are submitted timely as required.

Corrective Action Plan

This is the first year that Federal Grant funds in excess of $750,000 have been received and spent by the city of Kenton. For the current year, two people will be in charge of meeting deadlines for filing reports. Compliance with Federal Grant Guidelines will be more closely followed and attempts will be made to make a written policy for Federal Grant Procedures

Categories

Subrecipient Monitoring Allowable Costs / Cost Principles Period of Performance Reporting Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 1170759 2024-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
20.205 HIGHWAY PLANNING AND CONSTRUCTION $202,582
66.468 DRINKING WATER STATE REVOLVING FUND $21,107
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $19,155