Finding 1170252 (2024-004)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-01-22

AI Summary

  • Core Issue: Two final financial reports for Special Education Cluster grants were submitted late, violating federal requirements.
  • Impacted Requirements: Compliance with 2 CFR section 200.344(a) mandates timely submission of reports within 90 days post-performance period.
  • Recommended Follow-up: Establish a formal review process to ensure all financial reports are completed and submitted on time.

Finding Text

2024-004 U.S. Department of Education Passed-through the Commonwealth of Massachusetts Department of Elementary and Secondary Education Special Education Cluster – ALN(s) 84.027 & 84.173 Criteria: Per 2 CFR section 200.344(a), a subrecipient must submit to the pass-through agency, no later than 90 calendar days after the end date of the period of performance, all financial, performance and other reports as required by the terms and conditions of the Federal award. Condition: Two final financial reports were not filed in a timely manner for Special Education Cluster grants. Cause: A lack of a formal review process for grants in prior years. Effect: The School is not in compliance with federal grant reporting requirements. Questioned Costs: None Repeat Finding from Prior Year: Yes, Finding 2022-001 and 2023-004. Recommendation: We recommend that final financial reports be completed and submitted to the pass-through agency within the prescribed deadlines. Views of Responsible Official: Management agrees with the finding.

Corrective Action Plan

Condition: Two final financial reports were not filed in a timely manner for Special Education Cluster grants. Corrective Action Planned: The District experienced delays in filing final financial reports due to difficulties reconciling grant revenues in the Town’s accounting system, as certain receipts were not clearly identifiable during the grant closeout process. To address this, the District implemented a monthly reconciliation process with the Town and created an internal grant reporting calendar with secondary review to ensure timely submission. These procedures are now in place and will prevent future delays. Anticipated Completion Date: These procedures are currently in place. The District will complete the final financial reporting process for outstanding grants within 60-90 days, with all remaining reports finalized no later than March 31, 2026. Contact: Liz Latoria, School Director of Finance and Operations

Categories

Subrecipient Monitoring Period of Performance Reporting

Other Findings in this Audit

  • 1170245 2024-004
    Material Weakness Repeat
  • 1170246 2024-004
    Material Weakness Repeat
  • 1170247 2024-004
    Material Weakness Repeat
  • 1170248 2024-004
    Material Weakness Repeat
  • 1170249 2024-004
    Material Weakness Repeat
  • 1170250 2024-004
    Material Weakness Repeat
  • 1170251 2024-004
    Material Weakness Repeat
  • 1170253 2024-005
    Material Weakness Repeat
  • 1170254 2024-005
    Material Weakness Repeat
  • 1170255 2024-005
    Material Weakness Repeat
  • 1170256 2024-005
    Material Weakness Repeat
  • 1170257 2024-006
    Material Weakness Repeat
  • 1170258 2024-006
    Material Weakness Repeat
  • 1170259 2024-006
    Material Weakness Repeat
  • 1170260 2024-006
    Material Weakness Repeat
  • 1170261 2024-007
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.425 EDUCATION STABILIZATION FUND $555,247
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $546,348
10.553 SCHOOL BREAKFAST PROGRAM $243,801
10.555 NATIONAL SCHOOL LUNCH PROGRAM $72,180
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $47,423
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $14,965
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS $3,390
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $2,579
84.027 SPECIAL EDUCATION GRANTS TO STATES $628
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $39