Finding Text
Supporting Documentation for Family Size Repeat of Finding 2023-006 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Section 8 Housing Choice Vouchers Assistance Listing Number: 14.871 Federal Award Identification Number and Year: Passthrough Funds Pass-Through Agency: BCHA and WHEDA Pass-Through Number(s): BCHA – WI 186; WHEDA – WI 901 Award Period: January 1, 2024 – December 31, 2024 Compliance Requirement: Allowable Costs, Eligibility Type of Finding: Material Weakness in Internal Control Over Compliance, Other Matter Criteria or specific requirement: Per 24 CFR Section 982.201, the tenant file must contain the completed and signed Declaration of Citizenship Form for each family member to document citizenship status. Condition: During our testing, we noted 4 files where one or more of the family members in the household were identified as an eligible citizens; however, there was no documentation of SSN cards or Declaration of Citizen Forms retained in the file. Questioned costs: None Context: From a sample of 60 program participant files selected for testing, four files did not contain the appropriate information to document that the individuals in the household were eligible citizens. Cause: The Housing Specialist did not obtain the appropriate form to document the dependents' citizenship. Effect: Files did not contain required information per 24 CFR 982.201. The program participants could have been receiving the incorrect amount of HAP. Repeat finding: Yes Recommendation: We recommend that Management creates an internal monitoring system to ensure that tenant files are scanned/saved appropriately, and the documentation meets all program guidelines. Views of responsible officials: There is no disagreement with the audit finding. Refer to the Organization’s Corrective Action Plan for more information.