Finding Text
Agencies: U.S. Department of Health and Human Services Pass-through Agency: Illinois Department of Human Services Federal program: 93.959 Block Grants for Prevention and Treatment of Substance Abuse Criteria: For grant 43CCZ03786 and 43CDZ03786, the grantee shall submit periodic financial reports to the grantor, using the grantor monthly expenditure payment voucher form, no later than fifteen days after the month end. For grant 43CCZ03786, 43CDZ03786, 43CCZ03552 and 43CDZ03552, the grantee shall also submit a financial close-out report no later than thirty days after the end of the period of performance. Condition: We identified several monthly vouchers which were submitted to the grantor later than fifteen days after the month end. In addition, we identified financial close-out reports which were submitted to the grantor later than thirty days after the end of the performance period. Context: Five out of twelve monthly vouchers were submitted to the grantor later than fifteen days after the month end. All financial close-out reports were submitted to the grantor later than thirty days after the end of the performance period. Cause: As a result of turnover in human resources and the finance department, certain monthly vouchers and financial close-out reports were not submitted timely to the grantor during the transition period. Questions Costs: No questioned costs were identified. Effect: There is a risk that the grantor may not reimburse PHIMC for expenses as certain monthly vouchers and financial close-out reports were submitted to the grantor late. Recommendation: We recommend PHIMC reiterate to the grant team the financial reporting requirements of the grant to ensure that monthly vouchers and financial close-out reports are submitted to the grantor timely. Views of Responsible Officials: Management plans to reiterate the financial reporting requirements to ensure that monthly vouchers and financial close-out reports are submitted to the grantor timely.