Finding Text
Special Tests and Provisions - Enrollment Reporting Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.033 and 84.268; Award Numbers P033A238732 and P268K246780. Criteria. Institutions are required to report enrollment information under the Pell grant and the Direct loan programs via the National Student Loan Data System (NSLDS) (OMB No. 1845-0035) (Pell, 34 CFR 690.83(b)(2); Direct Loan, 34 CFR 685.309). Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. There are two categories of enrollment information; “Campus Level” and “Program Level,” both of which need to be reported accurately and have separate record types. Condition. We noted that one student out of a testing population of twelve did not have their status change reported timely to NSLDS. Cause. This condition was caused by a glitch in the internal software that did not pick the student up as a withdrawal until the next semester. Effect. As a result of this condition, the Organization was exposed to an increased risk that information wouldn't be reported to NSLDS on a timely basis. Questioned Costs. No costs were required to be questioned as a result of this finding inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the Organization enhance its policies and procedures regarding enrollment reporting to ensure that reporting is completed timely. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.