Finding Text
Criteria 34 CFR 690.83(b)(2) and 34 CFR 685.309 states that Institutions are responsible for timely and accurate reporting of a student’s enrollment status and changes in those enrollment statuses, whether they report directly or via a third-party servicer. When an Institution is made aware of a change in a student’s enrollment status, the Institution has 60 days to update the change in enrollment status via NSLDS. Condition Significant Deficiency in Internal Control over Compliance and Instance of Noncompliance – During our review of the enrollment reporting requirements, we observed the following: For 2 out of 20 students tested who had a change in their enrollment status during the period subject to audit, the District did not accurately report the effective date of the change. For 1 out of 20 students tested who had a change in their enrollment status during the period subject to audit , the District did not report the student’s withdrawal from enrollment to NSLDS. Questioned Costs There are no questioned costs associated with the condition identified. Context During the fiscal year, the District had 104 students who had a change in their enrollment status. Effect The District is not in compliance with the Federal enrollment reporting requirements described in the OMB Compliance Supplement. Cause The District did not accurately report enrollment information for students under the Pell Grant and Direct Loan programs via NSLDS. The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Repeat Finding (Yes or No) No. Recommendation The District should implement a process to review, update, and verify student enrollment information that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website.