FAC Explorer

Finding 1169075 (2025-001)

Material Weakness Repeat Finding
Requirement
A
Questioned Costs
-
Year
2025
Accepted
2026-01-14
Audit: 381796
Organization: First Place for Youth (CA)
Auditor: NOVOGRADAC & COMPANY LLP

AI Summary

  • Core Issue: File Audit Review forms were not consistently completed and signed on time, despite no ineligible participants being enrolled.
  • Impacted Requirements: Timeliness of reviews and signatures on File Audit Review forms is not being met as per policy.
  • Recommended Follow-Up: Enhance staff training and oversight to ensure timely completion and certification of eligibility reviews.

Finding Text

During testing over eligibility, Novogradac & Company discovered that the review and required signatures on the File Audit Review forms were not consistently completed withing the policy-required time frame. Although there were zero instances of participants being enrolled who were deemed ineligible, not all File Audit Review Forms were completed and certified in a timely manner. It is recommended that First Place for Youth continue to reinforce staff training and internal oversight of the eligibility review process, with particular attention to timely supervisory review and required signatures on FARs.

Corrective Action Plan

First Place Response - The management team continues to address this issue in a multi-faceted approach. First Place for Youth has already taken substantial steps to address the issue, including retraining County Program Managers, expanding the scope of internal audits and automating checklist tracking within the case management system. First Place for Youth would like to emphasize that the audit did not identify any instances where an ineligible participant entered into the program. The organization will continue to refine these processes to ensure timely and complete supervisory review going forward including: • Revising the File Audit and Maintenance Policies and Procedures • Incorporating process management protocols including more efficient digital certification procedures • Ongoing training of staff on the process • Tracking staff noncompliance and elevating issue to management and/or senior leadership

Categories

Eligibility

Programs in Audit

ALN Program Name Expenditures
93.658 THP NMD $11.48M
93.674 San Francisco Independent Living Skills Program $1.61M
93.674 Solano Independent Living Skills Program $488,000
21.027 My First Place Supervised Independent Living Program $253,424
14.881 Oakland Path Re-Housing Initiative (OPRI) $181,667
17.259 Workforce Development Board of Solano County $154,729
14.231 permanent Access to Housing (PATH) $147,301
93.658 Chabot-Las Positas Community College District Title IV-E Training $44,965
17.285 Apprenticeship Building America $10,000