Finding 1168798 (2025-001)

Material Weakness Repeat Finding
Requirement
AB
Questioned Costs
-
Year
2025
Accepted
2026-01-12
Audit: 380960
Organization: Morgan County Housing Authority (IL)
Auditor: SMITHMARION&CO

AI Summary

  • Core Issue: The Authority improperly used LIPH funds to cover short-term cash shortages in non-LIPH programs, violating HUD regulations on fund usage.
  • Impacted Requirements: PHAs cannot use Operating Funds for inter-program loans or to support non-Public Housing activities without HUD approval.
  • Recommended Follow-Up: Ensure compliance by reviewing fund usage policies and consider using available non-federal funds for expenses instead of LIPH funds.

Finding Text

Per the ACC, funds are not fungible between programs except as approved by HUD (PHAs may use Operating Funds as outlined by sections 9(e), 9(g) and 9(l) of the 1937 Act, as amended (42 USC 1437d(j), 42 USC 1437g, and 42 USC 3535(d)), This precludes PHAs from using Operating Funds to provide temporary loans to other programs within the PHA through inter-fund inter-program transactions (Due To/Due From) or to external affiliates such as to Discretely Presented Component Units (DCUs) through affiliate receivable/payable transactions. It also precludes PHAs from using Operating Funds to temporarily cover or support non-Public Housing program activities through central payor type arrangements. During our audit we noted that the Authority's LIPH program (Program) provided non-fungible funds to other non-LIPH programs to cover short-term cash shortages for various projects. Authority are using LIPH funds to cover a tax credit deal until the deal closes and can pay back LIPH. Client has the cash in nonfederal funds to pay for these expenses from the sale of land but chose not to use those funds to cover the costs. The Authority did not use the proceeds from the sale of land to cover the development costs. As a result, the Program was owed $391,229 as of fiscal year-end. Additionally, the net effect of noncompliance was $391,229 used for unallowable being used on unallowable costs and activities.

Corrective Action Plan

The Non-Profit Affiliate has secured a pre-development loan to reimburse the Authority in FY2026. Additionally, the COCC reimbursed over 50% of the amount due at 06/30/2025 to the Public Housing Programs in July 2025. The remaining funds are being paid down quarterly and will be paid off by end of FY2026.

Categories

HUD Housing Programs Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking

Programs in Audit

ALN Program Name Expenditures
14.850 PUBLIC HOUSING OPERATING FUND $1.43M
14.872 PUBLIC HOUSING CAPITAL FUND $1.27M
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $997,128