FAC Explorer

Finding 1168545 (2025-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2025
Accepted
2026-01-09
Audit: 380432
Organization: Rockton School District No. 140 (IL)
Auditor: BENNING GROUP LLC

AI Summary

  • Answer: The District treasurer's role is compromised due to dual responsibilities with the bookkeeper.
  • Trend: This situation increases the risk of errors and fraud due to lack of proper internal controls.
  • List: Recommend separating the roles of treasurer and bookkeeper to enhance oversight and accountability.

Finding Text

The function of the District treasurer is to review the accounting functions and provide a measure of oversight over daily procedures. The District bookkeeper also serves as the District treasurer. Segregation of duties essential for proper internal control over financial transactions is compromised when the same person functions in the capacity of both the person responsible for recording transactions and the person responsible for oversight of the financial procedures.

Corrective Action Plan

The District will continue procedures to provide oversight to the bookkeeper and treasurer positions, including oversight of bank reconciliations.

Categories

Internal Control / Segregation of Duties

Programs in Audit

ALN Program Name Expenditures
84.027 SPECIAL EDUCATION GRANTS TO STATES $330,871
10.555 NATIONAL SCHOOL LUNCH PROGRAM $280,058
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $165,855
93.778 MEDICAL ASSISTANCE PROGRAM $37,636
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $35,377
10.555 FRESH FRUITS & VEGETABLES $28,038
10.553 SCHOOL BREAKFAST PROGRAM $22,072
10.555 NON CASH COMMODITIES $19,653
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $16,566
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $12,225
10.555 CHILD NUTURITION SUPPLY CHAIN ASSISSTANCE $2,547
10.556 SPECIAL MILK PROGRAM FOR CHILDREN $646