Finding Text
Assistance Listing, Federal Agency, and Program Name - Student Financial Assistance Cluster - Federal Pell Grants ALN 84.063 Federal Award Identification Number and Year - Various Pass through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - No Criteria - Per 34 CFR 690.83(b), changes in a student's status are required to be reported to the National Student Loan Data System (NSLDS) within 30 days of the change or included in a student status confirmation report sent to the NSLDS within 60 days of the status change. Condition - The School District did not report the status changes of certain students to the NSLDS in an accurate and timely manner during the fiscal year. Questioned Costs - None If questioned costs are not determinable, description of why known questioned costs were undetermined or otherwise could not be reported - Noncompliance with reporting requirements, no direct financial impact identified. Identification of How Questioned Costs Were Computed - N/A Context - There were four errors identified that were attributed to this finding. 1) The school district relied on a third party service to report information to the NSLDS and did not verify the information reported by the third party for accuracy. 2) Of the 48 students tested, there were 47 students who withdrew/graduated whose status change was not accurately reported to the NSLDS. 3) Of the 48 students tested, there were 5 students whose status did not agree between the campus level data and program level data reported to the NSLDS. 4) Of the 48 students tested, there was 1 student who graduated whose status was unable to be located in the NSLDS system. Cause and Effect - The School District did not have a control in place to ensure all enrollment changes are reported accurately to the NSLDS. As a result, certain student status changes were not reported to the NSLDS in an accurate manner. Recommendation - The School District should implement controls to ensure student status changes are reported accurately to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting to the NSLDS. Views of Responsible Officials and Planned Corrective Actions - The School District agrees with the finding. The School District is implementing enhanced controls to ensure all student status changes are accurately reported to NSLDS, including a detailed review of enrollment rosters prior to submission. Staff have received updated guidance on the new procedures, and the District will conduct periodic checks to verify ongoing accuracy and compliance.