Finding 1167476 (2024-002)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-12-31

AI Summary

  • Core Issue: The SEFA reported overstated federal expenditures due to changes from the final reconciliation of grant activities.
  • Impacted Requirements: Compliance with Uniform Guidance (2 CFR Part 200) for accurate SEFA reporting based on actual expenditures.
  • Recommended Follow-Up: Management should align SEFA preparation with the finalized grants reconciliation process to improve accuracy in financial reporting.

Finding Text

Finding Reference: 2024-002 SEFA Changes Due to Final Reconciliation of Grant Activities Prior Year Finding: 2023-002 Federal Agency: Various Compliance Requirement: Reporting Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Federal Program: Various Grant Award: Various Condition/Context: Certain program expenditures reported on the initial SEFA provided during the audit changed as a result of the final reconciliation and determination of grant activities. Criteria: Uniform Guidance (2 CFR Part 200) requires recipients of federal awards to prepare a SEFA that accurately reflects expenditures incurred during the reporting period. Preparation from a reconciliation of underlying grant activities is an essential internal control to ensure that SEFA reporting aligns with federal requirements. Cause: Management’s final reconciliation and determination of the grant expenditures resulted in changes to the SEFA. Effect: The SEFA submitted for audit contained overstated federal expenditures for certain programs. These corrections did not result in a change in required testing based on applicable compliance requirements. Questioned Costs: None Recommendation: Management should ensure that the process related to the preparation of the SEFA occurs from its finalized grants reconciliation process to ensure accurate financial reporting.

Corrective Action Plan

Finding Reference: 2024-002 Views of Responsible Officials and Planned Corrective Actions The Agency agrees with this finding and recommendation as presented. Management has implemented procedures to enhance fiscal efforts in reconciling its grants receivable accounts before preparing the SEFA. The agency reevaluated the fiscal department’s needs and hired new staff, including a finance director, account payables, and part-time fiscal support specialist, and contracted with a CPA to assist with the following scope of work:  Close out accounts receivable and payable.  Account for any grants received during the fiscal year.  Monitor budget-to-actual program expenditures throughout the grant year.  Reconcile grants receivable balances to the general ledger. Name of the contact person responsible for corrective action: Michael Young, President, (301) 274-4474. Corrective action completed as of : December 31, 2024.

Categories

Reporting Significant Deficiency

Other Findings in this Audit

  • 1167461 2024-003
    Material Weakness Repeat
  • 1167462 2024-002
    Material Weakness Repeat
  • 1167463 2024-002
    Material Weakness Repeat
  • 1167464 2024-002
    Material Weakness Repeat
  • 1167465 2024-002
    Material Weakness Repeat
  • 1167466 2024-002
    Material Weakness Repeat
  • 1167467 2024-002
    Material Weakness Repeat
  • 1167468 2024-002
    Material Weakness Repeat
  • 1167469 2024-002
    Material Weakness Repeat
  • 1167470 2024-002
    Material Weakness Repeat
  • 1167471 2024-002
    Material Weakness Repeat
  • 1167472 2024-002
    Material Weakness Repeat
  • 1167473 2024-002
    Material Weakness Repeat
  • 1167474 2024-002
    Material Weakness Repeat
  • 1167475 2024-002
    Material Weakness Repeat
  • 1167477 2024-004
    Material Weakness Repeat
  • 1167478 2024-004
    Material Weakness Repeat
  • 1167479 2024-004
    Material Weakness Repeat
  • 1167480 2024-004
    Material Weakness Repeat
  • 1167481 2024-004
    Material Weakness Repeat
  • 1167482 2024-004
    Material Weakness Repeat
  • 1167483 2024-004
    Material Weakness Repeat
  • 1167484 2024-004
    Material Weakness Repeat
  • 1167485 2024-004
    Material Weakness Repeat
  • 1167486 2024-004
    Material Weakness Repeat
  • 1167487 2024-004
    Material Weakness Repeat
  • 1167488 2024-004
    Material Weakness Repeat
  • 1167489 2024-004
    Material Weakness Repeat
  • 1167490 2024-004
    Material Weakness Repeat
  • 1167491 2024-004
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.568 LOW-INCOME HOME ENERGY ASSISTANCE $1.99M
93.600 HEAD START $416,758
93.569 COMMUNITY SERVICES BLOCK GRANT $345,003
14.218 EMERGENCY RENTAL ASSISTANCE PROGRAM $68,743
14.241 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $64,886
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $39,438
10.558 CHILD AND ADULT CARE FOOD PROGRAM $22,851
93.499 LOW INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM $12,528
21.023 EMERGENCY RENTAL ASSISTANCE PROGRAM $2,390