Finding 1167139 (2024-005)

14.871 – Section 8 Housing Choice Vouchers N1. Selection from Waiting List – Significant Deficiency and Compliance Finding Condition: During review of the Housing Choice Vouchers program, RBT noted that although the Organization has an administrative plan for selecting applicants from the waiting list, there is no documentation to show the policies are being followed. Criteria: As a condition of receiving federal awards, the Organization agrees to comply with laws and regulations, and the provisions of grant agreements and contracts, which requires the Organization to maintain documentation showing the policies were followed when selecting applicants for admission from the waiting list. Cause: The Organization was unaware that it should maintain documentation to prove waiting list policies and procedures were followed. Effect: Potential loss of funding due to noncompliance. Perspective: 10 of 10 tenants admitted to the HCV program selected for testing were not in compliance based on lack of documentation to prove waiting list procedures were followed. Recommendation: RBT recommends that the Organization takes a snap shot of an applicant's position on the waiting list prior to being selected to prove that waiting list procedures are being followed.