Finding Text
Finding: 2025-001 Significant Deficiency over reporting requirements U.S. Department of Health and Human Services Pass-through Entity: Centers for Disease Control and Prevention Program Name: The Innovative Cardiovascular Health Program Grant DP23-0005 Federal Assistance Listing Number: 93.426 Criteria: A well-defined financial reporting process ensures required reports are reviewed and submitted to the granting agency timely. Condition: The Federal Financial Report, commonly referred to as an SF-425 report, was prepared by the Finance team; however, it was not submitted timely before the required due date and the process did not require a documented review and approval of the SF-425 report prior to submission, resulting in late submission of the report and corrections requested by the granting agency. Context: The SF-425 report was prepared by the Organization, and discussions were held with members of management prior to submission; however, ultimate approval of the report for submission was not documented prior to submission of the report. In addition, the report was not submitted timely within a 90-day period provided by the granting agency. The Schedule of Expenditures of Federal Awards was not affected by these matters. Effect: Grant reports may not be submitted timely. Cause: The Organization did not have a formal process in place for a separate preparer and reviewer of the report to be formally documented or a process to ensure timely submission of reports in accordance with the grant agreement. Recommendation: We recommend that the Organization implement a process to ensure that all reporting requirements and applicable deadlines are known by management, to ensure that steps are being taken to prepare, review, and submit all required documentation by set deadlines. In addition, we recommend that the Organization implement a process to ensure that any reviews performed over these reports are properly documented. Managements Response: See Corrective action plan. Proposed Completion Date: December 31, 2025