Finding Text
Name of Federal Agency: U.S. Department of Veterans Affairs Federal Program Name and CFDA: VA Homeless Providers Grant and Per Diem Program , CFDA 64.024 Federal Award Identification Number and Year: 2017CESSAY16, 2021 Name of Pass-through Entity: City of Los Angeles, County of Los Angeles Internal Control - Significant Deficiency Criteria: Uniform Guidance Section 512(a) states that Uniform Guidance reporting package and the data collection form are required to be submitted to the Federal Audit Clearinghouse the earlier of 30 days after the receipt of the auditors reports or nine months after the end of the audit period, unless a longer period of time was agreed to in advance by the cognizant or oversight agency for the audit. Condition: The Organization did not submit its Uniform Guidance reporting package and data collection form (Form SF-SAC) for the fiscal year ended December 31, 2020 to the Federal Audit Clearinghouse by the required due date. Cause: Regular month-end procedures have been developed, but due to staff turnover in key positions and lack of resources, the Organization was unable to identify and provide all of the necessary information to the auditor in a timely manner. Effect or Potential Effect: This condition may lead to non-compliance with reporting requirements. Questioned Costs: None Context: This issue was noted across multiple reporting issues. While management submitted complete and accurate reports, the Organization was unable to provide all of the necessary information to the auditor in a timely manner. Identification as a Repeat Finding: This finding is a repeat finding (see prior year finding number: 2019-001) Recommendation: We recommend that the Organization enhances its policies and procedures to ensure timely filing of the Uniform Guidance reporting package and data collection form. Views of Responsible Officials: Management concurs that there were staffing and turnover challenges for the Organization. Adequate policies and procedures are in place to ensure timeliness of data requested. Additionally, we will establish milestones to ensure future audits progress within the Uniform Guidance timeline.