Finding 1165425 (2025-001)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2025
Accepted
2025-12-18

AI Summary

  • Core Issue: The District inaccurately reported student counts in its impact aid application, leading to noncompliance.
  • Impacted Requirements: Accurate reporting of federally connected children and related data is mandated by Section 7003.
  • Recommended Follow-Up: Improve internal controls by implementing a review process where someone other than the preparer verifies student enrollment data.

Finding Text

2025-001 Reporting Federal Assistance Listing Number: 84.041 Program Title: Impact Aid Federal Agency: U.S. Department of Education Pass-Through Number: N/A Compliance Requirement: L. Reporting Award Period: July 1, 2024 – June 30, 2025 Type of Finding: Noncompliance (Other Matter), significant deficiency in internal control Questioned Costs: N/A Repeat Finding: No. Condition/Context: The District did not accurately support the student counts reported within it’s impact aid application for student enrollment. Criteria: Section 7003 (OMB No. 1810-0687) Each year an LEA must submit this application, which provides the following information: counts of federally connected children in various categories, membership and average daily attendance data, and information on expenditures for children with disabilities. Cause: The District did not have the adequate review procedures in place to ensure that student enrollment were accurately reported and verified. Effect: The District was not in compliance with the reporting requirement. The application noted a student count of 1,055, and the support provided denoted a student count of 1,062. Recommendation: We recommend the District review its internal control procedures over federal programs to ensure student enrollment data is maintained to support accurate reporting, and the data is reviewed and approved by someone other than the individual that is preparing the application. Views of Responsible Officials: There is no disagreement with this finding.

Corrective Action Plan

2025-001 REPORTING Type of Finding: Noncompliance (Other Matter), significant deficiency in internal control Condition/Context: The District did not accurately support the student counts reported within it’s impact aid application for student enrollment Criteria: Section 7003 (OMB No. 1810-0687) Each year an LEA must submit this application, which provides the following information: counts of federally connected children in various categories, membership and average daily attendance data, and information on expenditures for children with disabilities. Effect: The District was not in compliance with the reporting requirement. The application noted a student count of 1,055, and the support provided denoted a student count of 1,062. Cause: The District did not have the adequate review procedures in place to ensure that student enrollment were accurately reported and verified. Corrective Action Plan: Management has developed procedures to ensure student enrollment data is maintained to support accurate reporting, and the data is reviewed and approved. Planned completion date for corrective action plan: For the period ending June 30, 2025. Name of the contact person responsible for corrective action: Clementina Carlyle, SFO, Chief Financial Officer

Categories

Reporting Significant Deficiency Internal Control / Segregation of Duties

Programs in Audit

ALN Program Name Expenditures
84.041 IMPACT AID $4.91M
84.425 EDUCATION STABILIZATION FUND $1.14M
16.071 COPS $500,001
84.027 SPECIAL EDUCATION GRANTS TO STATES $343,525
84.060 INDIAN EDUCATION GRANTS TO LOCAL EDUCATIONAL AGENCIES $252,586
10.553 SCHOOL BREAKFAST PROGRAM $183,955
10.555 NATIONAL SCHOOL LUNCH PROGRAM $70,730
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $57,293
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $36,265
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $27,987
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $19,163
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $9,286
93.354 PUBLIC HEALTH EMERGENCY RESPONSE: COOPERATIVE AGREEMENT FOR EMERGENCY RESPONSE: PUBLIC HEALTH CRISIS RESPONSE $9,175
84.013 TITLE I STATE AGENCY PROGRAM FOR NEGLECTED AND DELINQUENT CHILDREN AND YOUTH $5,629
15.130 INDIAN EDUCATION ASSISTANCE TO SCHOOLS $4,874
84.358 RURAL EDUCATION $3,906
84.196 EDUCATION FOR HOMELESS CHILDREN AND YOUTH $3,901