Finding Text
Finding No. 2025-001: Untimely Reporting of Student Enrollment Status to the National Student Loan Data System Assistance Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007, 84.063, 84.0384, 84.268, 84.379 Federal Agency: U.S. Department of Education Type of Finding: Significant Deficiency and Noncompliance Category of Finding: Special Tests and Provisions: Enrollment Reporting Known Questioned Costs: $-0- Likely Questioned Costs: $-0- Criteria According to 34 CFR §685.309(b), institutions must report changes in student enrollment status to the National Student Loan Data System (NSLDS) within 30 days of the change or include the change in response to the next scheduled Enrollment Reporting roster file within 60 days. Condition During compliance testing of 14 student records, it was found that 3 students—representing approximately 21% of the sample—were not reported to NSLDS in a timely manner, exceeding the required reporting deadlines. Cause The untimely reporting resulted from a lapse in internal controls over the enrollment reporting process, possibly due to oversight or insufficient monitoring of reporting schedules. Effect Failure to report enrollment status changes promptly can lead to incorrect deferment or repayment statuses for student borrowers, potentially affecting their financial obligations and the federal government's ability to manage the student loan portfolio effectively. Repeat Finding This is a repeat finding to No. 2024-002. Recommendation We recommend that the College review and enhance its procedures for monitoring and reporting enrollment status changes. This could involve implementing automated alerts, providing additional staff training, or establishing more robust internal checks to ensure adherence to reporting deadlines. Management’s Response Management concurs with this finding. See Management’s Response and Corrective Action plan.