Finding Text
Federal Agency:U.S. Department of Education; Office ofFederalStudentAidPassthroughEntity:NotapplicableProgramName:FederalPellGrantProgramAL#andProgramExpenditures:84.063($848,787)Award Number:P063P243976Federal Award Year:July 1, 2024 to June 30, 2025Questioned Costs:$37Condition Found:The incorrect number of days in the semester was used for one of the eight R2T4s reviewed during the audit. The incorrect start date was used for a student taking an on-line course through the College’s IWU Partnership. Criteria:The total number of days in the semester for the purposes of R2T4 calculation is the sum of the start and end dates noted in the academic calendar less any scheduled breaks of five or more days Cause:The Director of Financial Aid miscalculated the number of days in the semester. Due to miscommunication between Registrar and Financial Aid, the incorrect start was used for one student taking an online class through the College’s IWU Partnership. Possible Asserted Effect:The amount of Federal Pell Grant funds awarded to the student was incorrect. $37 of Federal Pell Grant funds should be returned to the Department of Education. Repeat Finding:See Finding 2024-004 for a finding related to R2T4 calculations in the prior year.Recommendation:$37 of Pell Grant Funds should be returned to the Department of Education. Communication between the registrar and financial aid should be improved, and financial aid office should be made aware of start and end dates for the College’s IWU Partnership classes. In addition, all eight R2T4s calculated during the year were reviewed during the audit. The correct semester start date was used in those calculations. Management Response:Management agrees with the auditor’s finding and their recommendation. The School returned $37 of Pell Grant Funds on November 25, 2025. Communication will be improved between the financial aid office and the registrar. Procedures will be improved to ensure that R2T4s are calculated correctly.