Finding Text
Federal Agency: Department of Education ALN Number: 84.063, 84.268, 84.033, 84.007 Criteria: Per the requirements under the program under CFR 667.22(j)(1), institutions must return unearned Title IV funds within 45 days of the date the institution determined the student withdrew. Condition: During our testing, we noted that the College did not properly (or timely) calculate (or return timely) Title IV funds. While some of our testing selections resulted in the ability to calculate amounts that needed to be returned, many of our testing selections were unable to be completely tested in order to derive exact amounts that should be returned. Context: Out of a sample of 25 students selected for testing, we identified 2 students that would have had a return requirement that went unidentified until the audit was conducted. Further, during our testing, the College had trouble providing supporting documentation to support the exact withdrawal date, therefore, we were unable to accurately determine the exact amounts that should be returned for some of our selections. Out of our 25 student selections, 12 of our selections were unable to be fully tested to determine whether a return requirement was present. Questioned Costs: Unknown. Cause: Lack of clear and timely documentation and communication between registrar and financial aid office. Effect: The College did not operate in accordance with the special reporting compliance requirement. Recommendation: The College should develop procedures to have the financial aid and registrar information systems be kept in sync with each other, and clear and definitive documentation relating to student changes in enrollment should be kept consistently between offices. This will ensure proper consideration of the special reporting compliance requirement is properly given. Grantee Comment: Refer to Corrective Action Plan