Finding Text
Health Center Program Cluster – ALN Nos. 93.224 and 93.527 U.S. Department of Health and Human Services Award No. H80CS10591 Program Year 17 and 18 Family Planning Services – ALN No. 93.217 U.S. Department of Health and Human Services Award No. FPHPA006584 Program Year 3 and 4 Criteria or Specific Requirement – Reporting – 45 CFR 75.342 Condition – The Organization is required to prepare and submit an annual Uniform Data System (UDS) for each calendar year and an annual Federal Financial Report (FFR) for each grant year for the Health Center Program Cluster and to prepare and submit quarterly Federal Cash Transaction Reports (FCTR) for each grant budget period for the Family Planning Services awards. These reports are to be prepared using accurate financial information. Cause – The Organization was unable to provide supporting documentation that agreed to the line items tested on the report. Effect or potential effect– Potential errors were made on the annual UDS report and Family Planning Services FFR reports. Questioned cost – None Context – The annual UDS and FFR reports for the Health Center Program Cluster and four quarterly FCTR reports for the Family Planning Services awards were selected for testing. The sampling methodology used is not and is not intended to be statistically valid. Of the ten inputs tested, two exceptions were noted related to the annual UDS report. Of the four reports, three reports including exceptions were noted in the quarterly Family Planning services reports. Identification as a Repeat Finding – Yes, findings 2024-002 and 2023-009. Recommendation – The Organization should revise policies and procedures over federal reporting to ensure reports are prepared using accurate information and supporting documentation for federal grant reports should be maintained. Views of Responsible Officials and Planned Corrective Actions – CCI Health Services will strengthen its processes to ensure all UDS, FFR, and FCTR reports are prepared using accurate financial information supported by appropriate documentation. A standardized federal reporting checklist is being developed to identify required data sources, outline reconciliation steps, and document preparer and reviewer responsibilities. All reports will be reconciled to the system reports and reviewed by both the Controller and CFO before submission to ensure accuracy and completeness. Supporting documentation for all federal reports will be maintained in a centralized location to ensure consistency and future audit readiness. Anticipated Completion/Implementation Date: End of Fiscal Year 2025