Finding Text
Significant Deficiency and Noncompliance Category of Finding – Special Tests and Provisions Criteria - The Cooperative’s regulatory agreement with HUD requires monthly payments to a General Operating Reserve. Deposits are 3% of member carrying charges until the balance of the reserve exceeds 15% of current annual member carrying charges. The required deposits are then reduced to 2% of monthly charges until the balance of the reserve exceeds 25% of annual carrying charges. Condition - Deposits to the segregated account for the General Operating Reserve during the period ended December 31, 2024 were $9,850 less than the required amount for the year. Cause - The Cooperative and management agent were unaware of the HUD regulatory agreement requirement and inadvertently omitted making the required deposits to the General Operating Reserve. Effect - The Cooperative was out of compliance with their HUD regulatory agreement at December 31, 2024, because the General Operating Reserve was underfunded. Recommendation - We recommend that the Cooperative implement a control process to ensure adherence to the regulatory agreement and make required monthly deposits to the General Operating Reserve. Auditee’s comment - The Cooperative is making required monthly deposits to the General Operating Reserve. The management agent will implement a process to ensure deposits are made as required by the HUD regulatory agreement. Status - Resolved