Finding 1163570 (2024-002)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-12-08

AI Summary

  • Core Issue: The Data Collection Form (DCF) is being submitted two months late, violating Uniform Guidance requirements.
  • Impacted Requirements: Timely reporting is crucial for compliance; delays can lead to penalties and funding issues.
  • Recommended Follow-Up: Address accounting department turnover to prevent future delays and ensure timely DCF submissions.

Finding Text

Criteria: According to the Uniform Guidance, entities are required to submit their Data Collection Form (DCF) within nine months following the end of the fiscal year. This ensures timely reporting and compliance with regulatory requirements. Condition: Because the December 31, 2024 audit is being issued in November 2025, the Data Collection Form will be filed approximately 2 months after the required submission deadline. Cause: The delay in completing the audit, and ultimately submitting the data collection form was caused by turnover in the accounting department. Effect: Failure to submit the Data Collection Form timely results in non-compliance with the Uniform Guidance. This can lead to potential penalties, and loss of or decreases in funding. Moreover, it affects transparency and accountability of the entity’s financial reporting process.

Corrective Action Plan

Calendar Controls: Add both the audit and DCF submission deadlines to our compliance calendar and set automated reminders so these dates cannot be missed. Cross-Training: Ensure at least two team members are fully trained on audit preparation and the DCF process, so the work continues smoothly even during staffing gaps or transitions. Document Access: House all required audit and financial documents in a secure, shared folder (e.g., SharePoint) that the finance team can access at any time. This should reduce the time it takes to seek files. Proactive External Support: Engage our audit firm earlier in the fiscal year to prevent last-minute bottlenecks and keep the flow of information moving. Responsible Party: CFO Monitoring: CEO will confirm timely DCF submission each year.

Categories

Reporting

Other Findings in this Audit

  • 1163565 2024-002
    Material Weakness Repeat
  • 1163566 2024-002
    Material Weakness Repeat
  • 1163567 2024-002
    Material Weakness Repeat
  • 1163568 2024-002
    Material Weakness Repeat
  • 1163569 2024-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.527 GRANTS FOR NEW AND EXPANDED SERVICES UNDER THE HEALTH CENTER PROGRAM $206,547
93.224 HEALTH CENTER PROGRAM (COMMUNITY HEALTH CENTERS, MIGRANT HEALTH CENTERS, HEALTH CARE FOR THE HOMELESS, AND PUBLIC HOUSING PRIMARY CARE) $48,929
93.217 FAMILY PLANNING SERVICES $46,667
93.526 GRANTS FOR CAPITAL DEVELOPMENT IN HEALTH CENTERS $0