Finding 1163522 (2024-002)

Federal Agency - United State Department of the Treasury Federal Program - Coronavirus State and Local Fiscal Recovery Funds - (21.027) Federal Award Year - 2021 State Agency - Not applicable Criteria - Management is responsible for submitting accurate quarterly reports to the United States Department of the Treasury (the Treasury) for the Coronavirus State and Local Fiscal Recovery Funds (ARPA). Condition - The ARPA quarterly reports submitted to the Treasury did not contain a full population of expenditures. Cause - The quarterly reports were not reconciled back to the accounting software for accuracy. Effect of Condition - The quarterly reports are incomplete and are missing material expenditures. Repeat Finding - This is a repeat finding of item 2023-002 as reported for the year ended December 31, 2023. Statistical Sampling - The sample was not intended to be, and was not, a statistically valid sample. Recommendation - The Town should revise the quarterly reports and review future reports to ensure all ARPA related expenditures reported to the Treasury. Views of Responsible Officials and Planned Corrective Actions - The Town had significant variances between its quarterly Coronavirus State and Local Fiscal Recovery Funds (ARPA) reports submitted to the United States Department of the Treasury (the Treasury), and its expenditures in its accounting software. (a) Implementation Plan of Actions - The Town has contracted with a new third party consultant to file these timely. (b) Implementation Date - This will be implemented for the year ending December 31, 2025. (c) Persons Responsible for Implementation - The Comptroller and the Town Board.