Finding 1163482 (2023-001)

Material Weakness Repeat Finding
Requirement
AB
Questioned Costs
$1
Year
2023
Accepted
2025-12-04
Audit: 373101
Organization: State of Kosrae (FM)

AI Summary

  • Core Issue: Compact Sector Grant funds were improperly used for international travel, violating grant rules.
  • Impacted Requirements: Noncompliance with allowable costs/cost principles as outlined in grant award D23AF00012.
  • Recommended Follow-Up: Ensure responsible personnel verify that grant funds are used appropriately and in accordance with grant guidelines.

Finding Text

Pass-Through Entity: Federated States of Micronesia National Government Federal Agency: U.S. Department of the Interior AL Program: 15.875 Economic, Social, and Political Development of the Territories Federal Award No.: Various Compact Sector Grants Area: Allowable Costs/Costs Principles Questioned Costs: $7,080 Criteria: In accordance with grant award D23AF00012, Compact Sector Grant assistance may not be obligated for international travel during Fiscal Year 2023. Condition: For 1 (or 5%) of 21 samples tested, Compact Sector Grant assistance was used for international travel. Sector Grant Acct_Num FY23 Expenditure D23AF00012 10-90-92-10195-23-8331 $7,080 Cause: The State did not effectively enforce monitoring controls over compliance with allowable costs/cost principles requirements as stipulated in the grant awards. Effect: The State is in noncompliance with the applicable allowable costs/cost principles requirements, and total questioned costs of $7,080 are reported because the projected questioned costs exceed the $25,000 threshold. Recommendation: Responsible personnel should take steps to verify that Compact Sector Grant assistance is used for allowable purposes and in line with grant award D23AF00012. Views of Responsible Officials: Management agrees with the finding. Refer to separate Corrective Action Plan.

Corrective Action Plan

Finding No. 2023-001 Area: Allowable Costs/Cost Principles Views of Auditee and Planned Corrective Action: We agree with this finding and the department will have to seek available funds from our State General Funds to settle this. Unfortunately, this was an expenditure passed two fiscal years, I can only admit that the payment process sounded acceptable due to the urgency of the situation at that time; however, now that we have realized that Sector money used to bring the students back was inappropriate and should not have been allowed, we regretfully have to admit our failure and seek solutions to settle this appropriately. In line with the findings, the department of education management is looking into this with the Kosrae State Scholarship Board and agree to formulate a new disbursement policy with Sector student scholarship awards. This new disbursement policy with sector student scholarship will have all student scholarship routed thru Kosrae Department of Education Director’s office for his or his designee for compliance. The department will also strengthen it’s internal control by verifying terms and conditions specified in the Compact grant awards before we proceed with the fund disbursement. Anticipated Completion Date: Ongoing Name of Contact Person: Mr. Tulensru Waguk Director Department of Education Email: twaguk@kosrae.doe.fm

Categories

Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles

Other Findings in this Audit

  • 1163475 2023-001
    Material Weakness Repeat
  • 1163476 2023-001
    Material Weakness Repeat
  • 1163477 2023-001
    Material Weakness Repeat
  • 1163478 2023-001
    Material Weakness Repeat
  • 1163479 2023-001
    Material Weakness Repeat
  • 1163480 2023-001
    Material Weakness Repeat
  • 1163481 2023-001
    Material Weakness Repeat
  • 1163483 2023-002
    Material Weakness Repeat
  • 1163484 2023-002
    Material Weakness Repeat
  • 1163485 2023-002
    Material Weakness Repeat
  • 1163486 2023-002
    Material Weakness Repeat
  • 1163487 2023-002
    Material Weakness Repeat
  • 1163488 2023-002
    Material Weakness Repeat
  • 1163489 2023-002
    Material Weakness Repeat
  • 1163490 2023-002
    Material Weakness Repeat
  • 1163491 2023-003
    Material Weakness Repeat
  • 1163492 2023-003
    Material Weakness Repeat
  • 1163493 2023-003
    Material Weakness Repeat
  • 1163494 2023-003
    Material Weakness Repeat
  • 1163495 2023-003
    Material Weakness Repeat
  • 1163496 2023-003
    Material Weakness Repeat
  • 1163497 2023-003
    Material Weakness Repeat
  • 1163498 2023-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.027 SPECIAL EDUCATION GRANTS TO STATES $573,407
15.875 ECONOMIC, SOCIAL, AND POLITICAL DEVELOPMENT OF THE TERRITORIES $386,005
93.959 BLOCK GRANTS FOR PREVENTION AND TREATMENT OF SUBSTANCE ABUSE $114,055
93.268 IMMUNIZATION COOPERATIVE AGREEMENTS $69,135
10.664 COOPERATIVE FORESTRY ASSISTANCE $54,516
93.377 PREVENTION AND CONTROL OF CHRONIC DISEASE AND ASSOCIATED RISK FACTORS IN THE U.S. AFFILIATED PACIFIC ISLANDS, U.S. VIRGIN ISLANDS, AND P. R. $44,847
15.904 HISTORIC PRESERVATION FUND GRANTS-IN-AID $43,835
93.994 MATERNAL AND CHILD HEALTH SERVICES BLOCK GRANT TO THE STATES $36,851
93.092 AFFORDABLE CARE ACT (ACA) PERSONAL RESPONSIBILITY EDUCATION PROGRAM $30,410
93.898 CANCER PREVENTION AND CONTROL PROGRAMS FOR STATE, TERRITORIAL AND TRIBAL ORGANIZATIONS $28,705
93.110 MATERNAL AND CHILD HEALTH FEDERAL CONSOLIDATED PROGRAMS $24,531
93.738 PPHF: RACIAL AND ETHNIC APPROACHES TO COMMUNITY HEALTH PROGRAM FINANCED SOLELY BY PUBLIC PREVENTION AND HEALTH FUNDS $19,098
93.958 BLOCK GRANTS FOR COMMUNITY MENTAL HEALTH SERVICES $18,463
93.116 PROJECT GRANTS AND COOPERATIVE AGREEMENTS FOR TUBERCULOSIS CONTROL PROGRAMS $16,918
93.788 OPIOID STR $15,463
93.104 COMPREHENSIVE COMMUNITY MENTAL HEALTH SERVICES FOR CHILDREN WITH SERIOUS EMOTIONAL DISTURBANCES (SED) $13,835
93.069 PUBLIC HEALTH EMERGENCY PREPAREDNESS $5,101
93.217 FAMILY PLANNING SERVICES $4,746
10.676 FOREST LEGACY PROGRAM $232
93.991 PREVENTIVE HEALTH AND HEALTH SERVICES BLOCK GRANT $0