Finding 1163294 (2023-005)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2025-12-02

AI Summary

  • Core Issue: The organization failed to submit the Single Audit reporting package on time, violating federal requirements.
  • Impacted Requirements: Compliance with 2 CFR 200.512, which mandates submission within 30 days of the auditor's report or nine months post-audit period.
  • Recommended Follow-up: Strengthen internal controls and processes to ensure timely preparation and submission of audit reports in the future.

Finding Text

2023-005- LATE FILING OF THE SINGLE AUDIT REPORTING PACKAGE WITH THE FEDERAL AUDIT CLEARINGHOUSE Federal Agency: All included on the Schedule of Expenditures of Federal Awards Federal Program Title and Assistance Listing Number: All included on the Schedule of Expenditures of Federal Awards Type of Finding: Significant Deficiency, Other Non-compliance Compliance Area: Reporting Questioned Costs: None Condition The Organization did not submit their Single Audit reporting package (financial statements, datacollection form, and corrective action plan) within the required time period. Criteria 2 CFR 200.512 stipulates the requirement that the Single Audit reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Effect Late reporting could cause additional oversight or restriction by grantors. Cause Due to turnover, internal controls were not properly designed, executed, and monitored to ensure a timely preparation of reports and records for audit purposes. As a result, management did notcomply with the submission requirements of 2 CFR 200.512.

Corrective Action Plan

Recommendation We recommend that management enhance its internal control structure, including financial close and reporting, to ensure timely filing of future Single Audit reporting packages Management Response Corrective Action:FNCH recognizes the critical importance of establishing robust internal controls to guarantee the timely preparation and accurate submission of reports and records for audit purposes, particularly in alignment with the requirements outlined in 2 CFR 200.512. To effectively implement these internal controls, management will enforce procedures for the timely preparation of all necessary reports and records, including the Schedule of Expenditures of Federal Awards (SEFA). This will not only facilitate smoother audit processes but also ensure adherence to the 2 CFR 200.512. Management will train staff and establish timelines and responsibilities for report preparation and documentation to enhance compliance and streamline overall operations. Expected Outcome: -On-time Single Audit filings in compliance with federal rules. -Clear visibility and accountability for deadlines. -Reduced risk of penalties and funding delays. -Greater confidence from agencies and stakeholders. Due Date of Completion: 3 days following issuance of the audit report Responsible Party(ies): CEO, CFO

Categories

Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1163280 2023-005
    Material Weakness Repeat
  • 1163281 2023-005
    Material Weakness Repeat
  • 1163282 2023-005
    Material Weakness Repeat
  • 1163283 2023-005
    Material Weakness Repeat
  • 1163284 2023-005
    Material Weakness Repeat
  • 1163285 2023-005
    Material Weakness Repeat
  • 1163286 2023-005
    Material Weakness Repeat
  • 1163287 2023-005
    Material Weakness Repeat
  • 1163288 2023-005
    Material Weakness Repeat
  • 1163289 2023-005
    Material Weakness Repeat
  • 1163290 2023-005
    Material Weakness Repeat
  • 1163291 2023-005
    Material Weakness Repeat
  • 1163292 2023-005
    Material Weakness Repeat
  • 1163293 2023-005
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.224 HEALTH CENTER PROGRAM (COMMUNITY HEALTH CENTERS, MIGRANT HEALTH CENTERS, HEALTH CARE FOR THE HOMELESS, AND PUBLIC HOUSING PRIMARY CARE) $5.62M
93.228 INDIAN HEALTH SERVICE, HEALTH MANAGEMENT DEVELOPMENT PROGRAM $1.61M
93.243 SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES PROJECTS OF REGIONAL AND NATIONAL SIGNIFICANCE $491,641
93.665 EMERGENCY GRANTS TO ADDRESS MENTAL AND SUBSTANCE USE DISORDERS DURING COVID-19 $401,002
93.762 A COMPREHENSIVE APPROACH TO GOOD HEALTH AND WELLNESS IN INDIAN COUNTY – FINANCED SOLELY BY PREVENTION AND PUBLIC HEALTH $305,683
93.193 URBAN INDIAN HEALTH SERVICES $275,795
16.841 VOCA TRIBAL VICTIM SERVICES SET-ASIDE PROGRAM $250,429
93.933 DEMONSTRATION PROJECTS FOR INDIAN HEALTH $207,241
10.557 WIC SPECIAL SUPPLEMENTAL NUTRITION PROGRAM FOR WOMEN, INFANTS, AND CHILDREN $190,507
93.237 SPECIAL DIABETES PROGRAM FOR INDIANS DIABETES PREVENTION AND TREATMENT PROJECTS $175,406
93.650 ACCOUNTABLE HEALTH COMMUNITIES $71,880
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $61,201
21.019 CORONAVIRUS RELIEF FUND $19,849
93.242 MENTAL HEALTH RESEARCH GRANTS $0
93.480 Mental and Child Health (MCH) Service Block $0