Finding 1163267 (2024-002)

ENERGY ASSISTANCE PROGRAM GRANT ALN 93.568 STATEMENT OF CONDITION: STANDARD OF PROMPTNESS WAS NOT MEET WITH FIFTEEN APPLICATIONS. CRITERIA: APPROVED VENDOR PAYMENTS ARE REQUIRED TO BE DISBURSED IN A TIMELY MANNER. CAUSE: PROCEDURES ARE IN PLACE FOR APPROVED VENDOR PAYMENTS TO BE DISBURSED WITHIN THE STATED TIME FRAME PROVIDED BY THE FUNDING SOURCE GUIDELINES BUT STAFF APPARENTLY DID NOT FOLLOW THE GUIDELINES. EFFECT: THE AGENCY DID NOT FOLLOW THE FUNDING SOURCE GUIDELINES. CONTEXT: A SAMPLE OF SIXTY-SIX APPLICATIONS WERE SELECTED FOR AUDIT. THE TEST FOUND FIFTEEN APPLICATIONS THAT WERE NOT IN COMPLIANCE. RECOMMENDATION: MANAGEMENT SHOULD PROVIDE TRAINING TO THE PROGRAM STAFF AND VERIFY THAT THEY ARE FOLLOWING THE FUNDING SOURCE GUIDELINES. VIEWS OF RESPONSIBLE OFFICIALS AND PLANNED CORRECTIVE ACTIONS: THE AGENCY AGREES WITH THE FINDING AND IS IN THE PROCESS OF PROVIDING ADDITIONAL TRAINING FOR THE PROGRAM STAFF.