Finding 1163170 (2024-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-12-01
Audit: 372681
Organization: Purdy R-II School District (MO)
Auditor: THE CPA GROUP PC

AI Summary

  • Core Issue: Limited personnel prevents proper segregation of incompatible duties, risking errors in financial reporting.
  • Impacted Requirements: The District fails to meet the criteria for segregation of access to physical assets and accounting records.
  • Recommended Follow-Up: Management should acknowledge the risk and consider alternative controls or training to mitigate potential errors.

Finding Text

Condition: Because of a limited number of available personnel, it is not always possible to adequately segregate certain incompatible duties so that no one employee has access to both physical assets and the related accounting records, or to all phases of a transaction. The District has one full time bookkeeper, and accounts payable position to handle the accounting needs of the district. There are some mitigating controls in place but it is not possible to have segregation in all areas. Criteria: The District should be segregated so that no one employee has access to both physical assets and the related accounting records, or to all phases of a transaction. Effect: Risk is present that errors or irregularities in amounts that would be material to the basic financial statements may occur and not be detected within a timely period by employees in the normal course of preforming their assigned functions. Recommendation: Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Views of responsible officials and planned corrective actions: The limited number of available personnel prohibits segregation of incompatible duties and the district does not have the resources to hire additional accounting personnel.

Corrective Action Plan

CORRECTIVE ACTION PLAN August 13, 2024 U.S. DEPARTMENT OF EDUCATION U.S. DEPT. OF AGRICULTURE Purdy School District R-II respectfully submits the following corrective action plan for the year ended June 30, 2024. Contact information for the individual responsible for the corrective action: Dr Travis Graham, Superintendent Purdy School District R-II 201 Gabby Gibbons Dr Purdy, MO 65734 (417) 442-3215 Independent Public Accounting Firm: The CPA Group, PC, 217 4th Street, Monett, MO 65708 Audit Period: Year ended June 30, 2024 The findings from the June 30, 2024, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT Material Weakness – Internal Control over Financial Reporting - Segregation of duties Finding 2024-001 Recommendation: We realize Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Action Taken: The limited number of available personnel prohibits segregation of incompatible duties and the District does not have the resources to hire additional accounting personnel. Completion Date: Not applicable Sincerely, Dr Travis Graham, Superintendent Purdy School District R-II

Categories

Internal Control / Segregation of Duties HUD Housing Programs

Other Findings in this Audit

  • 1163149 2024-001
    Material Weakness Repeat
  • 1163150 2024-001
    Material Weakness Repeat
  • 1163151 2024-001
    Material Weakness Repeat
  • 1163152 2024-001
    Material Weakness Repeat
  • 1163153 2024-001
    Material Weakness Repeat
  • 1163154 2024-001
    Material Weakness Repeat
  • 1163155 2024-001
    Material Weakness Repeat
  • 1163156 2024-001
    Material Weakness Repeat
  • 1163157 2024-001
    Material Weakness Repeat
  • 1163158 2024-001
    Material Weakness Repeat
  • 1163159 2024-001
    Material Weakness Repeat
  • 1163160 2024-001
    Material Weakness Repeat
  • 1163161 2024-001
    Material Weakness Repeat
  • 1163162 2024-001
    Material Weakness Repeat
  • 1163163 2024-001
    Material Weakness Repeat
  • 1163164 2024-001
    Material Weakness Repeat
  • 1163165 2024-001
    Material Weakness Repeat
  • 1163166 2024-001
    Material Weakness Repeat
  • 1163167 2024-001
    Material Weakness Repeat
  • 1163168 2024-001
    Material Weakness Repeat
  • 1163169 2024-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $324,336
10.555 NATIONAL SCHOOL LUNCH PROGRAM $150,038
94.006 AMERICORPS STATE AND NATIONAL 94.006 $119,092
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $48,769
10.553 SCHOOL BREAKFAST PROGRAM $44,698
84.027 SPECIAL EDUCATION GRANTS TO STATES $18,554
84.358 RURAL EDUCATION $18,295
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $16,819
10.565 COMMODITY SUPPLEMENTAL FOOD PROGRAM $16,200
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $3,432
84.425 EDUCATION STABILIZATION FUND $2,844
84.365 ENGLISH LANGUAGE ACQUISITION STATE GRANTS $47