Finding Text
2024-004 – ALN – 23.002 - Appalachian Area Development – Matching : Lack of approval for utilizing federal funds from different programs (New Finding) Criteria : Per the grant agreement and ARC website, any use of funds from other federal sources should be approved by ARC to consider the expenditure incurred to meet the match requirement. Condition :As the total amount of match is met from the different sources of federal funding, we noted that there is no documented proof of approval for the match related expenditure. Cause : The Organization was unaware of the compliance requirement. Effect : Failure to document proof of approval resulted in noncompliance with match requirements and the amount expended could not be considered as match for the program. Recommendation : We recommend management obtain proper approvals on time to be compliant with the requirements as mentioned in the grant agreement. Management’s Response : AOMC acknowledges that there is no documented proof of approval for the match related expenditure. AOMC staff directly responsible for grant management will continue to attend training sessions to strengthen their knowledge of grant reporting, grant requirements, and compliance responsibilities. Additionally, AOMC has increased board oversight during the grant process by creating a Finance and Grant Subcommittee, where grant compliance, proper reporting, and related requirements are regularly reviewed. This ensures stronger oversight of compliance and accurate reporting moving forward.