Finding 1162801 (2024-002)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-11-21
Audit: 372434
Organization: TOWN OF CHESTER (MA)

AI Summary

  • Core Issue: The Town lacks written policies for managing federal awards, violating Uniform Guidance requirements.
  • Impacted Requirements: Policies needed include cash management, allowable costs, employee travel, procurement, and subrecipient monitoring.
  • Recommended Follow-Up: The Town should create and document procedures for all required federal awards policies.

Finding Text

2024-002 U.S. Department of Housing and Urban Development Community Development Block Grant/State’s Program – ALN 14.228 Significant Deficiency in Internal Controls Over Compliance and Other Matter Criteria: The Uniform Guidance requires written policies regarding cash management, determination of allowable costs, employee travel, procurement and subrecipient monitoring. Condition: The Town has not documented in writing its policies regarding federal awards. Cause: Lack of documentation of policies and procedures. Effect: The Town is not in compliance with the Uniform Guidance requirements. Questioned Costs: None Repeat Finding from Prior Year: No Recommendation: The Town should implement procedures to properly document all federal awards policies required by the Uniform Guidance. Views of Responsible Official: Management agrees with the finding.

Corrective Action Plan

Condition: The Town has not documented in writing its policies regarding federal awards. Corrective Action Planned: The Town plans to draft and adopt policies. Anticipated Completion Date: 12/31/2025 Contact: Andrew Alward, Town Administrator

Categories

Subrecipient Monitoring Allowable Costs / Cost Principles Procurement, Suspension & Debarment Cash Management Significant Deficiency

Other Findings in this Audit

  • 1162800 2024-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $782,385
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $179,677
16.738 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM $18,687
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS $2,700
20.600 STATE AND COMMUNITY HIGHWAY SAFETY $2,465