Finding 1162707 (2023-004)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2025-11-19

AI Summary

  • Core Issue: The Agency did not provide necessary documentation for required home visits and parent-teacher conferences.
  • Impacted Requirements: Federal regulations mandate at least 2 home visits and 2 conferences annually for each enrolled child.
  • Recommended Follow-Up: Ensure compliance by maintaining proper documentation for all required visits and conferences.

Finding Text

Program Name – Head Start CFDA Number – 93.600 Finding Type –Noncompliance Criteria – As per code of federal regulations (CFR) 1304.40 governing the Head Start Program, the Agency must make no less than 2 home visits per program year in a center based program to the home of each enrolled child, unless the parents expressly forbid such visits. Further, a minimum of 2 parent teacher conference must be held annually. Condition and Description – For 1 out of 20 samples selected for testing, adequate supporting documents to verify the required home visits and parent teacher conference were not provided for our review. Questioned Costs – None Identification of a Repeat Finding – This is not a repeat finding and was not included in the immediate previous single audit. Cause/Effect – Lack of maintaining the required supporting documentation resulted in the noncompliance. Recommendation – We recommend the Agency strive to comply with the grant requirements and conduct the required home visits and parent/teacher conference

Corrective Action Plan

Implement a tracking system (spreadsheet or database) to monitor completion of home visits and conferences for all enrolled children. Train teachers and family service staff on the requirements and proper documentation procedures for home visits and parent-teacher conferences. Conduct monthly reviews to ensure compliance

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 1162704 2023-003
    Material Weakness Repeat
  • 1162705 2023-004
    Material Weakness Repeat
  • 1162706 2023-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
10.558 CHILD AND ADULT CARE FOOD PROGRAM $145,720
93.600 HEAD START $111,453