Finding 1162666 (2024-002)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-11-19

AI Summary

  • Core Issue: AIHEC failed to submit the SF-SAC data collection form on time, violating federal regulations.
  • Impacted Requirements: Submission must occur within 30 days of the auditor's report or 9 months after the audit period ends.
  • Recommended Follow-Up: Implement a tracking system for timely submissions and file the overdue form immediately.

Finding Text

Criteria Per Uniform Guidance 2 CFR 200, the single audit reporting package, and the data collection form (SFSAC) must be submitted to the Federal Audit Clearinghouse within 30 calendar days after receipt of the auditor's report(s), or 9 months after the end of the audit period, whichever comes first. Condition/Context The SF-SAC single audit data collection form for the year ended September 30, 2024, was not submitted to the Federal Audit Clearinghouse by the required deadline by AIHEC. Cause There was a lack of established internal controls and procedures over the reporting process to ensure timely and accurate reporting. Effect AIHEC was not in compliance with federal regulations and guidelines. Auditor's Recommendation We recommend that the AIHEC puts in place a document tracking and data filing system to monitor compliance with the requirement for timely filing of the data collection forms. We also recommend that the Federal Audit Clearinghouse Data Collection form be filed as soon as possible for the fiscal year ending September 30, 2024.

Corrective Action Plan

Management Response We accept the recommendations and have acted as follows: Training: Provided mandatory Uniform Guidance and grant-compliance training for all program and finance staff. Post-Award Grant Management System: Implemented an integrated post-award grant management system that includes a built-in reporting calendar with automated deadline notifications to ensure timely and accurate submissions. Personnel: Grants Administrator started in March 2025, and a dedicated Grants Compliance Officer to oversee all federal program requirements, is actively being recruited by the end of 2025. These measures will ensure ongoing compliance with OMB Uniform Guidance. Estimated Completion Date January 1, 2026 Responsible Party Kathy De Palma, Grants Coordinator

Categories

Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1162657 2024-002
    Material Weakness Repeat
  • 1162658 2024-002
    Material Weakness Repeat
  • 1162659 2024-002
    Material Weakness Repeat
  • 1162660 2024-002
    Material Weakness Repeat
  • 1162661 2024-002
    Material Weakness Repeat
  • 1162662 2024-002
    Material Weakness Repeat
  • 1162663 2024-002
    Material Weakness Repeat
  • 1162664 2024-002
    Material Weakness Repeat
  • 1162665 2024-002
    Material Weakness Repeat
  • 1162667 2024-003
    Material Weakness Repeat
  • 1162668 2024-003
    Material Weakness Repeat
  • 1162669 2024-003
    Material Weakness Repeat
  • 1162670 2024-004
    Material Weakness Repeat
  • 1162671 2024-004
    Material Weakness Repeat
  • 1162672 2024-004
    Material Weakness Repeat
  • 1162673 2024-004
    Material Weakness Repeat
  • 1162674 2024-004
    Material Weakness Repeat
  • 1162675 2024-004
    Material Weakness Repeat
  • 1162676 2024-004
    Material Weakness Repeat
  • 1162677 2024-004
    Material Weakness Repeat
  • 1162678 2024-004
    Material Weakness Repeat
  • 1162679 2024-004
    Material Weakness Repeat
  • 1162680 2024-005
    Material Weakness Repeat
  • 1162681 2024-005
    Material Weakness Repeat
  • 1162682 2024-005
    Material Weakness Repeat
  • 1162683 2024-005
    Material Weakness Repeat
  • 1162684 2024-005
    Material Weakness Repeat
  • 1162685 2024-005
    Material Weakness Repeat
  • 1162686 2024-005
    Material Weakness Repeat
  • 1162687 2024-005
    Material Weakness Repeat
  • 1162688 2024-005
    Material Weakness Repeat
  • 1162689 2024-005
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
15.114 INDIAN EDUCATION HIGHER EDUCATION GRANT $1.52M
93.859 BIOMEDICAL RESEARCH AND RESEARCH TRAINING $646,044
47.070 COMPUTER AND INFORMATION SCIENCE AND ENGINEERING $405,477
15.156 TRIBAL CLIMATE RESILIENCE $339,934
12.630 BASIC, APPLIED, AND ADVANCED RESEARCH IN SCIENCE AND ENGINEERING $269,994
43.008 OFFICE OF STEM ENGAGEMENT (OSTEM) $195,353
10.234 AMERICAN RESCUE PLAN TECHNICAL ASSISTANCE INVESTMENT PROGRAM $186,114
10.443 OUTREACH AND ASSISTANCE FOR SOCIALLY DISADVANTAGED AND VETERAN FARMERS AND RANCHERS $177,004
10.902 SOIL AND WATER CONSERVATION $139,243
47.076 STEM EDUCATION (FORMERLY EDUCATION AND HUMAN RESOURCES) $41,499