Finding 1162632 (2025-001)

Material Weakness Repeat Finding
Requirement
ABCEGJM
Questioned Costs
-
Year
2025
Accepted
2025-11-18

AI Summary

  • Core Issue: The Organization lacks effective procedures and controls for the financial statement year-end close process.
  • Impacted Requirements: Year-end account balances were materially inaccurate, violating U.S. GAAP standards.
  • Recommended Follow-Up: Develop and implement robust procedures to ensure accurate year-end account balances, addressing this repeat finding.

Finding Text

2025–001: Financial Statement Year–End Close Finding: The Organization has insufficient procedures and controls related to their financial statement year–end close process. Criteria: A properly designed system of internal control over financial reporting requires entities to initiate, authorize, record, process and report financial data reliably in accordance with U.S. generally accepted accounting principles. Condition and Context: During the March 31, 2025 audit, there were several year–end account balances that were materially inaccurate and required audit adjustments. Cause: Due to management turnover and other complexities during the year and at year–end, the processes and reconciliations required to provide accurate year–end balances were not performed. Effect: The Organization’s year–end account balances required audit adjustments in order to be materially accurate in accordance with U.S. generally accepted accounting principles. Identification as a Repeat Findings: This is a repeat finding of 2024–01. Recommendation: We recommend that the Organization develop and maintain effective procedures and controls in order to provide accurate year–end account balances. Response and Corrective Action Planned: The Organization will review and implement processes and controls to ensure they provide accurate year–end account balances. Conclusion: Response accepted

Corrective Action Plan

The Organization has already implemented changes to address these deficiencies. There was a change in finance leadership. The department has carried out a more rigorous review process, involving auditing variances and completing account reconciliations for all balance sheet accounts. Additionally, employees are receiving targeted training. The improved processes and controls will ensure the accuracy of year–end account balances.

Categories

Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1162630 2025-001
    Material Weakness Repeat
  • 1162631 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.241 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $88,363
93.940 HIV PREVENTION ACTIVITIES HEALTH DEPARTMENT BASED $82,669
93.354 PUBLIC HEALTH EMERGENCY RESPONSE: COOPERATIVE AGREEMENT FOR EMERGENCY RESPONSE: PUBLIC HEALTH CRISIS RESPONSE $32,619
93.917 HIV CARE FORMULA GRANTS $16,398
93.136 INJURY PREVENTION AND CONTROL RESEARCH AND STATE AND COMMUNITY BASED PROGRAMS $1,568
93.270 VIRAL HEPATITIS PREVENTION AND CONTROL $1,298