Finding 1162594 (2023-003)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2025-11-18

AI Summary

  • Core Issue: Financial and programmatic reports were submitted late for federal awards ALN 93.567 and ALN 93.576.
  • Impacted Requirements: Reports were not submitted by the deadlines set in 2 CFR § 200.348.
  • Recommended Follow-Up: Implement policies to ensure timely submission of all required reports.

Finding Text

Finding 2023-003, Reporting (Assistance Listing 93.567 and 93.576) Criteria: 2 CFR § 200.348 requires that the recipient or subrecipient must submit financial and programmatic reports as required by the federal award. Condition and Context: The quarterly financial report for ALN 93.567 for 3ʳᵈ quarter ending June 30, 2023, due on July 31, 2023, was not submitted until August 4, 2023. For ALN 93.576 programmatic report for the period September 22 – March 23 due on April 12, 2023, was not submitted until April 19, 2023. Cause: Internal controls over the timely submission of financial and programming reports were not operating effectively or designed properly. Effect: The reports were not submitted on time as required by the federal grants. Identification as a repeat finding: No. Questioned costs: None. Recommendation: We recommend that the Organization establish policies to provide for the timely submission of financial and programming reports.

Corrective Action Plan

Finding 2023-003 Assistance Listings: 93.567 & 93.576 Issue: Two reports were resubmitted after the deadline due to formatting problems. Corrective Actions 1. Clarification Provided – Original submissions were on time; errors arose from incompatible file formats. 2. Two-Step Review – Reports prepared by Compliance Coordinator, then sequentially reviewed by Director of Immigration Services and CEO. 3. Submission Log – Central log with due dates, submission confirmations, and file-format checks. 4. Quarterly Spot-Checks – Compliance Coordinator tests report files on recipient software. Responsible Officials: Javid Siddiqi (Director), Rachel Kornfeld (CEO) Implementation Date: Process in place since August 2023.

Categories

Subrecipient Monitoring Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1162588 2023-001
    Material Weakness Repeat
  • 1162589 2023-002
    Material Weakness Repeat
  • 1162590 2023-003
    Material Weakness Repeat
  • 1162591 2023-004
    Material Weakness Repeat
  • 1162592 2023-001
    Material Weakness Repeat
  • 1162593 2023-002
    Material Weakness Repeat
  • 1162595 2023-004
    Material Weakness Repeat
  • 1162596 2023-005
    Material Weakness Repeat
  • 1162597 2023-005
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.567 REFUGEE AND ENTRANT ASSISTANCE VOLUNTARY AGENCY PROGRAMS $997,527
93.576 REFUGEE AND ENTRANT ASSISTANCE DISCRETIONARY GRANTS $872,576
19.510 U.S. REFUGEE ADMISSIONS PROGRAM $238,159
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $80,537
93.044 SPECIAL PROGRAMS FOR THE AGING, TITLE III, PART B, GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $11,137