Finding 1162353 (2024-002)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-11-14
Audit: 372159
Organization: Allen County (OH)

AI Summary

  • Core Issue: The County's submitted SLFRF Project and Expenditure Reports had discrepancies with accounting records, with differences up to $602,647.
  • Impacted Requirements: Non-Federal entities must submit accurate performance reports within 30 days after each quarter, as mandated by 2 CFR § 200.329(c)(1) and 31 CFR 35.4(c).
  • Recommended Follow-Up: Implement additional controls and procedures to ensure the accuracy of future reports to avoid negative impacts on grant awards.

Finding Text

2 CFR § 1000.10 gives regulatory effect to Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, set forth at 2 CFR part 200 for the Department of Treasury. 2 CFR 200.329(c)(1) states that non-Federal entities must submit performance reports at the interval required by the Federal awarding agency or pass-through entity to best inform improvements in program outcomes and productivity. Reports submitted quarterly must be due no later than 30 calendar days after the reporting period. 31 CFR 35.4(c) requires recipients, in part, during the period of performance, to provide the Secretary of the U.S. Department of Treasury periodic reports providing detailed accounting of the uses of funds, modifications to a State or Territory's tax revenue sources, and such other information as the Secretary may require for the administration of this section. The U.S. Department of Treasury provided supplementary information on reporting requirements in its interim final rule for State and Local Fiscal Recovery Funds for 31 CFR Part 35 and provided further guidance in its Coronavirus State and Local Fiscal Recovery Funds Compliance and Reporting Guide. The County submitted the required SLFRF Project and Expenditure Reports; however possibly due to the failure of an existing control(s), the expenditures reported on four out of the four (one hundred percent) did not agree to the accounting records with differences ranging from $104,513 to $602,647. The County submitted only three of the four (seventy-five percent) of the SLFRF Project and Expenditure Reports during 2024 to the Ohio Department of Development. Reporting errors could adversely affect future grant awards. An additional control(s) and/or additional procedure(s) should be implemented to help ensure accuracy of the reports.

Corrective Action Plan

This Finding is related to the failure to correctly report grant funds being expended and to the lack of a Department’s filing one quarterly report timely related to the SLFRF Funds. The Department has been contacted and is carefully reviewing guidance for all future remaining reports. Future Reports are expected to be filed correctly and timely, with future education being sought as needed.

Categories

Subrecipient Monitoring Allowable Costs / Cost Principles Period of Performance Reporting Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 1162349 2024-001
    Material Weakness Repeat
  • 1162350 2024-001
    Material Weakness Repeat
  • 1162351 2024-002
    Material Weakness Repeat
  • 1162352 2024-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $5.50M
93.563 CHILD SUPPORT SERVICES $1.89M
93.658 FOSTER CARE TITLE IV-E $1.80M
93.778 GRANTS TO STATES FOR MEDICAID $1.21M
93.659 ADOPTION ASSISTANCE $1.04M
93.767 CHILDREN'S HEALTH INSURANCE PROGRAM $754,446
93.667 SOCIAL SERVICES BLOCK GRANT $694,807
17.258 WIOA ADULT PROGRAM $600,647
17.259 WIOA YOUTH ACTIVITIES $541,075
21.027 COVID-19 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $478,276
84.181 SPECIAL EDUCATION-GRANTS FOR INFANTS AND FAMILIES $320,559
10.561 STATE ADMINISTRATIVE MATCHING GRANTS FOR THE SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM $287,159
17.278 WIOA DISLOCATED WORKER FORMULA GRANTS $161,637
93.556 MARYLEE ALLEN PROMOTING SAFE AND STABLE FAMILIES PROGRAM $160,439
97.039 HAZARD MITIGATION GRANT $156,975
97.067 HOMELAND SECURITY GRANT PROGRAM $155,993
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $154,917
20.205 HIGHWAY PLANNING AND CONSTRUCTION $152,044
93.645 STEPHANIE TUBBS JONES CHILD WELFARE SERVICES PROGRAM $113,826
93.674 JOHN H. CHAFEE FOSTER CARE PROGRAM FOR SUCCESSFUL TRANSITION TO ADULTHOOD $100,194
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $94,264
97.042 EMERGENCY MANAGEMENT PERFORMANCE GRANTS $84,978
17.225 UNEMPLOYMENT INSURANCE $84,424
16.593 RESIDENTIAL SUBSTANCE ABUSE TREATMENT FOR STATE PRISONERS $69,848
14.239 HOME INVESTMENT PARTNERSHIPS PROGRAM $62,451
93.472 TITLE IV-E PREVENTION PROGRAM $31,420
20.600 STATE AND COMMUNITY HIGHWAY SAFETY $26,537
17.207 EMPLOYMENT SERVICE/WAGNER-PEYSER FUNDED ACTIVITIES $20,319
20.608 MINIMUM PENALTIES FOR REPEAT OFFENDERS FOR DRIVING WHILE INTOXICATED $17,473
16.738 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM $11,122
93.747 ELDER ABUSE PREVENTION INTERVENTIONS PROGRAM $4,002
17.245 TRADE ADJUSTMENT ASSISTANCE $2,353