Finding 1162247 (2021-003)

COVID-19 Provider Relief Fund Federal Assistance Listing Number 93.498 U.S. Department of Health and Human Services Criteria or Specific Requirement: Reporting (45 CFR 75.342) and Activities Allowed/Unallowed and Allowable Costs/Cost Principles (Pub. L. No. 116-136, 134 Stat. 563 and Pub. L. No. 116-139, 134 Stat. 622 and 623) Condition: The District is required to prepare and submit period one provider relief fund report to the U.S. Department of Health and Human Services. This report is to be prepared using accurate financial information and submitted by the deadline established. Questioned costs: Unknown Context: The period one provider relief fund report was tested. The District selected option 2 to report lost revenues based on quarterly gross patient service revenue by department in comparison to budgeted gross patient service revenue. A material error in the calculation of the patient service revenue for the quarters reported was identified. Additionally, budgets were not reviewed and approved by the board within the required timeline. Finally, there was no documented review and approval of the reporting prior to submission. Effect: Errors were made in reporting quarterly total revenue/net charges from patient care. Lost revenue was not accurately reported. Cause: Internal controls over compliance were not in place to ensure the District properly calculated lost revenue including a lack of documented approval by management of the reporting prior to submission. Identification as a repeat finding: Not a repeat finding. Recommendation: Policies and procedures over federal grant reporting should be modified to ensure reports are prepared using complete and accurate information. Views of responsible officials and planned corrective actions: See attached corrective action plan for the District’s response to finding.