Finding 1162225 (2025-001)

FINDING No. 2025-001: Section 8 Project Based Rental Assistance, ALN 14.195 Finding Resolution Status: Unresolved. Information on Universe Population Size: One hundred thirteen tenants. Sample Size Information: Twenty tenants. Identification of Repeat Finding and Finding Reference Number: Yes, 2024-001. Criteria: HUD regulation requires all initial and ongoing tenant eligibility documentation to be obtained timely and maintained during tenancy. Statement of Condition: Missing documentation in tenant files: • Two tenants did not have background checks performed. • Two tenants files were missing lease addendums. • One tenant file was missing the VAWA policy. Cause: The Project did not maintain appropriate tenant eligibility documentation as required by HUD. Effect or Potential Effect: Unable to verify tenant eligibility and cost of assistance may be disallowed. Auditor Non-Compliance Code: R – Section 8 Program Administration. Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor’s recommendations will be adopted. Recommendation: The Project should implement procedures to ensure that initial and ongoing tenant eligibility documentation is obtained timely and properly maintained. Response Indicator: Agree. Completion Date: 3/31/2026 Response: Staff training has been provided with additional HUD training inclusive of EIV reporting and tenant file maintenance and included in monthly reporting procedures.