Finding 1162167 (2021-006)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2021
Accepted
2025-11-10
Audit: 371977
Auditor: WIPFLI LLP

AI Summary

  • Core Issue: The District missed the deadline for filing its Uniform Guidance audit for the Provider Relief Fund for the year ending June 30, 2021.
  • Impacted Requirements: Organizations receiving over $750,000 in federal grants must submit their audits by the federal due date.
  • Recommended Follow-Up: The District should create procedures to ensure timely completion of future Uniform Guidance audits.

Finding Text

Findings 2021.006 – Uniform Guidance Audit Not Filed Timely Program Name/CFD Title: Provider Relief Fund Federal Assistance Listing Number: 93.498 Federal Agency: U.S. Department of Health and Human Services Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Reporting Repeat Finding: No Questioned Cost: None Condition: The District did not complete its Uniform Guidance audit requirement for the year ended June 30, 2021 by the federal due date. Criteria: Organizations that expend $750,000 or more in a year in federal grant funding are required to file a Uniform Guidance audit with the Federal Audit Clearinghouse by the federal due date. Cause: The District experienced significant turnover in the CEO, CFO, and finance positions over multiple years resulting in delays in completing the Uniform Guidance audit. Effect: The audit was not completed prior to the extended federal due date of September 30, 2022. Recommendation: The District should establish procedures to ensure Uniform Guidance audit reporting requirements for any future grant awards are completed within the required deadlines. View of Responsible Official: The District agrees with the finding and recommendation.

Corrective Action Plan

JCFHD experienced significant turnover in CEO, CFO, and finance positions over multiple years resulting in delays in completing the Uniform Guidance audit. JCFHD is under new leadership and has prioritized implementing policies and procedures to ensure future uniform guidance audits are completed and filed timely. Corrective Action: 1. Develop and implement written accounting policies and procedures aligned with GAAP and COSO principles. 2. Establish a monthly reconciliation calendar for all significant balance sheet accounts, with supervisory review and sign-off. 3. Provide training to accounting staff on new policies, reconciliation standards, and documentation requirements. 4. Assign the Accountant to monitor compliance and report quarterly to the CFO on reconciliation status and control improvements. Completion Date: Target completion within 90 days.

Categories

Reporting Significant Deficiency

Other Findings in this Audit

  • 1162168 2021-007
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.498 PROVIDER RELIEF FUND $4.21M
93.889 NATIONAL BIOTERRORISM HOSPITAL PREPAREDNESS PROGRAM $82,892
93.917 HIV CARE FORMULA GRANTS $23,877