Finding Text
CRITERIA: Under the Uniform Guidance, specifically 2 CFR 200.320, an organization must have and use documented procurement procedures. This includes a requirement to maintain the procurement documents. CONDITION: Formal documentation of the procurement process was unavailable for certain vendors. Management was able to provide a list of which contractors were considered for the project. CONTEXT: The Organization has undertaken several construction projects under California's Project HomeKey program, which includes Federal funds. The HomeKey program was intended to rapidly convert motels into permanent housing and management was required to select and engage architects and contractors quickly. EFFECT OR POTENTIAL EFFECT: Management was unable to produce documentation of selection of one of its general contractors. QUESTIONED COST: None RECOMMENDATION: Management was unable to produce documentation of selection of one of its general contractors. VIEWS OF RESPONSIBLE OFFICIALS: Management should revise its documentation system to allow for centralized and accessible storage of support for its vendor procurement process.