Finding 1162032 (2024-007)

Material Weakness Repeat Finding
Requirement
C
Questioned Costs
-
Year
2024
Accepted
2025-11-07
Audit: 371899
Organization: Puerto Rico Ports Authority (PR)
Auditor: GALINDEZ LLC

AI Summary

  • Issue: A significant amount of capital advances from FEMA for 2023 and 2024 remain unused as of June 30, 2024.
  • Trend: There is a lack of procedures in place to ensure timely disbursement of these funds.
  • Recommendation: Implement processes to reduce the time between receiving and using FEMA funds.

Finding Text

During our audit procedures, we identified that most capital advances received during fiscal years 2023 and 2024 from FEMA were still unused on June 30, 2024, with no procedures to minimize the time elapsing between funds received and disbursed.

Corrective Action Plan

The Puerto Rico Ports Authority (PRPA) acknowledges the audit finding regarding the unused capital advances as of June 30, 2024. It is important to clarify that these funds were received under the Working Capital Advance (WCA) Program, an initiative led by COR3 to expedite the implementation of FEMA‐funded recovery projects. The WCA Program provides subrecipients, such as PRPA, with a 25% upfront advance of the total project cost to address initial project expenses and mitigate delays due to cash flow constraints. The WCA advance is disbursed by PRPA upon completion of contracted deliverables by vendors or suppliers, particularly during the design and early implementation phases of projects. As of the audit date, most of PRPA’s FEMA projects under the WCA were still in the design phase, and the disbursements made thus far correspond to completed design services. The remaining balance of WCA funds will be disbursed as vendors fulfill the contractual milestones tied to architectural and engineering (A&E) and construction services. The apparent delay between fund receipt and disbursement reflects the timing of deliverable completion rather than a lack of project activity. PRPA continues to monitor the progress of A&E and construction services to ensure timely disbursement aligned with actual project progress. To strengthen the oversight of WCA funds and ensure timely utilization, PRPA management is implementing enhanced administrative controls. These include the development and formal adoption of internal procedures aimed at improving the handling, identification, and classification of FEMArelated funds. These measures will support better alignment between fund disbursement and project execution timelines and demonstrate PRPA’s commitment to the prudent and compliant management of federal funds.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1162027 2024-004
    Material Weakness Repeat
  • 1162028 2024-005
    Material Weakness Repeat
  • 1162029 2024-008
    Material Weakness Repeat
  • 1162030 2024-005
    Material Weakness Repeat
  • 1162031 2024-006
    Material Weakness Repeat
  • 1162033 2024-005
    Material Weakness Repeat
  • 1162034 2024-006
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
20.106 AIRPORT IMPROVEMENT PROGRAM, INFRASTRUCTURE INVESTMENT AND JOBS ACT PROGRAMS, AND COVID-19 AIRPORTS PROGRAMS $14.18M
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $4.68M
97.056 PORT SECURITY GRANT PROGRAM $750,000
16.922 EQUITABLE SHARING PROGRAM $246,293
20.500 FEDERAL TRANSIT CAPITAL INVESTMENT GRANTS $24,520
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $770