Finding Text
S3800-010: Finding Reference Number 2025-003 (Material Weakness) S3800-011: Program Information Federal Program: Supportive Housing for the Elderly - Section 202 Federal Agency: U.S. Department of Housing and Urban Development Assistance Listing #: 14.157 Pass-through Entity: None Federal Award Identification Number and Year: N/A Type of Compliance Finding: A/B – Activities Allowed or Unallowed and Allowable Costs / Cost Principles, E – Eligibility, and N – Special Tests and Provisions S3800-015: Type of Finding Federal Awards S3800-016: Finding Resolution Status Unresolved S3800-017: Information on Universe Population Size N/A S3800-018: Sample Size Information N/A S3800-019: Identification of Repeat Finding and Finding Reference Number 2024-002, 2024-003, 2023-002, 2023-003 S3800-020: Criteria The Regulatory Agreement, HUD Handbook 4350.3, and HUD Handbook 4381.5 requires that Organizations are compliant with procedures for allowable activities and costs, accepting applicants, managing the waitlist, determining initial eligibility and recertifying tenants annually, determining a tenant’s rent and subsidy, and work orders and tenant complaints. S3800-030: Statement of Condition During our audit of the Organization’s fiscal year ended March 31, 2025 federal award program, we noted the below concerns regarding adherence to compliance requirements: • Supporting documentation to evaluate Activities Allowed or Unallowed and Allowable Costs/Cost Principles was not available. • Supporting documentation to evaluate Eligibility was not available. • Supporting documentation to evaluate Special Tests and Provisions for the following criteria were not available: o Move-outs (security deposits), waitlist applicants, and work-orders / maintenance requests S3800-032: Cause Management did not perform internal control processes and procedures to ensure adherence to HUD compliance requirements. S3800-033: Effect or Potential Effect We have not obtained sufficient audit evidence to express an opinion on the accompanying federal award program due to the inability to perform substantive auditing procedures. S3800-035: Auditor Non-Compliance Code Z - Other S3800-040: Questioned Costs Unknown S3800-045: Reporting Views of Responsible Officials Auditee has not had time to evaluate Auditor’s finding. S3800-050: Context The Organization is required to comply with the Regulatory Agreement and HUD handbooks. S3800-080: Recommendation The management agent should keep all required documentation in tenant files and establish processes and procedures to ensure compliance with the provisions in HUD Handbook 4350.3, HUD Handbook 4381.5, and the Regulatory Agreement. S3800-090: Auditor’s Summary of the Auditee’s Comments on the Findings and Recommendations Concur S3800-130: Response Indicator Agree S3800-140: Completion Date or Proposed Completion Date December 31, 2025 S3800-150: Response See Corrective Action Plan