Finding 1161574 (2024-001)

Material Weakness Repeat Finding
Requirement
C
Questioned Costs
-
Year
2024
Accepted
2025-10-29

AI Summary

  • Core Issue: Payments for 3 out of 25 disbursements were issued 34 days after invoice dates, exceeding the acceptable 30-day average.
  • Impacted Requirements: This violates 2 CFR Section 215.22, which requires minimizing the time between fund transfer and payment issuance.
  • Recommended Follow-Up: Review and adjust payment processes to ensure compliance with the 30-day average for all disbursements.

Finding Text

Internal Control over Compliance For 3 of 25 disbursements tested we noted that the check was issued 30 days after the date of the vendors’ invoices. For 25 disbursements selected we verified the time elapsing between the invoice and the check and noted that for 3 of 25 disbursement the time exceed 30 days (it was 34 days), average the period as per client’s established procedures. The 2 CFR Section 215.22 – Payments, states that payment methods of Non-Profit Organizations shall minimize the time elapsing between the transfer of funds from the United States Treasury and the issuance or redemption of checks, warrants, or payment by other means by the recipients. s The cash turnover days is the measure of the difference between the invoice date and the date of the payment (check date). The difference considered reasonable as per client is an average of 30 days or less.

Corrective Action Plan

Recommendation is accepted. Housing Program Director will be in charge to monitoring weekly the accounts payable. Although it is important to note that due to the fiscal situation of the Project, there are accounts payable of more than three years with which we are working and for that it is necessary to work with the cash flow.

Categories

Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1161575 2024-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.181 SUPPORTIVE HOUSING FOR PERSONS WITH DISABILITIES $2.80M
14.195 SECTION 8 HOUSING ASSISTANCE PAYMENTS PROGRAM $354,129