Finding Text
Federal Agency: U.S. Department of Education Cluster Name: Student Financial Assistance Cluster Federal Program Name: Federal Supplemental Educational Opportunity Grants; Federal Pell Grant Program; Federal Direct Student Loans; Federal Work Study Program Assistance Listing Number: 84.007, 84.033, 84.063, 84.268 Federal Award Identification Number and Year: P007A240134; P033A240134; P063P242910;P268K242910 - 2024 Award Period: July 01, 2023 - June 30, 2024 Compliance Requirement: Special tests and provisions Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters. Criteria or specific requirement: Once a student's withdrawal date is determined, a school needs to calculate the percentage of the payment period or period of enrollment completed. Institutionally scheduled breaks of five or more consecutive days are excluded from the return of Title IV calculation as periods of nonattendance and, therefore, do not affect the calculation of the amount of Federal Student Aid earned (34 CFR 668.22(f)(2)(i)). Condition: During our testing, it was noted the College's process did not ensure scheduled breaks were properly factored into the R2T4 calculations for both the Fall 2023 and Spring 2024 term. Questioned costs: $109.45. Context: The College did not correctly factor in scheduled breaks to 12 of the 17 students tested for Fall 2023 and 18 of the 18 students tested for Spring 2024. The College did not include the 5 day break for Thanksgiving for the Fall 2023 Semester and used 6 days of scheduled spring break instead of the entire spring break of 9 days in the Spring 2024 calculations. Cause: Management did not have a process in place to exclude the correct amount of days in the scheduled breaks of 5 days or more. Effect: The College did not complete an accurate calculation as defined by Federal regulations. Repeat Finding: Yes- 2023-001. Recommendation: We recommend the College review the R2T4 requirements and implement procedures to ensure scheduled breaks are properly factored into the R2T4 calculations. Views of responsible officials: There is no disagreement with the audit finding, see District's corrective action plan.