Finding Text
Statement of Condition: As a result of our audit procedures, we noted one instance whereby High Street Homes, Inc. did not obtain a signed lease agreement for the tenant. Criteria: All required HUD forms must be properly signed by the Project and the tenant, as applicable. Cause: Management did not obtain a lease signed by the tenant and Project management prior to tenant moving in. Effect: The Project had incomplete documentation on file for the tenant. Recommendation: The Project should perform a review of all tenant files to ensure all tenant files are complete with required documentation. Views of Responsible Officials and Planned Corrective Actions: High Street Homes, Inc. acknowledges the deficiency related to tenant eligibility documentation . Management recognizes the importance of maintaining complete tenant files to ensure compliance with HUD requirements. Corrective actions taken include: mmediate review of all current tenant files to confirm lease agreements and all required HUD forms are properly executed and on file. Establishment of a tenant file checklist to ensure all required documentation is obtained and reviewed prior to tenant move-in. Implementation of supervisory review of tenant files to verify completeness before occupancy is finalized. Staff training on HUD eligibility and documentation requirements to reinforce compliance. High Street Homes, Inc. is committed to ensuring full compliance with HUD tenant eligibility documentation requirements.