Finding 1161091 (2023-006)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2025-10-21
Audit: 371077
Auditor: BROWN CPA PLLC

AI Summary

  • Issue: The data collection form was not submitted on time to the Federal Audit Clearinghouse, violating federal reporting regulations.
  • Impacted Requirements: Compliance with 2 CFR § 200.512, which mandates submission within 30 days of the auditor's report or nine months post-audit period.
  • Recommended Follow-up: Strengthen internal controls to ensure timely submission of the reporting package and financial statements.

Finding Text

Data Collection Form Not Submitted Timely to the Federal Audit Clearinghouse. Programs: Title I grants to local educational agencies, ALN #84.010 COVID-19 – Elementary & Secondary School Emergency Relief I and II, ALN #84.425D COVID-19 – Elementary & Secondary School Emergency Relief III ARP (ESSER) ALN #84.425U Compliance Requirement: Special Reporting Criteria: In accordance with 2 CFR § 200.512- Report Submission, "the single audit must be completed and the data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period." Condition: The required data collection form and reporting package to the Federal Audit Clearinghouse was not submitted within established timeframe. Cause: There was a delay in the preparation of the financial statements on a timely basis. Effects: The school district did not comply with Federal reporting regulations. Questioned Cost: None. Recommendation: We recommend that the School District strengthen its internal control systems over reporting to ensure single audit reporting package and data collection form are submitted to the Federal Audit Clearinghouse within established timeframe and financial statements are prepared timely. Response: Please refer to the Auditee’s Corrective Action Plan beginning on page 88.

Corrective Action Plan

Data collection form not submitted timely to the Federal Audit Clearinghouse A. Name of contact person responsible for corrective action: Name: Raymond Russell Title: Superintendent B. Corrective action planned: The district will implement policies and procedures to establish an internal control system that will ensure strong financial accountability, proper safeguarding of assets, and accurate accounting records. C. Anticipated completion date: Immediately

Categories

Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1161084 2023-005
    Material Weakness Repeat
  • 1161085 2023-006
    Material Weakness Repeat
  • 1161086 2023-005
    Material Weakness Repeat
  • 1161087 2023-006
    Material Weakness Repeat
  • 1161088 2023-005
    Material Weakness Repeat
  • 1161089 2023-006
    Material Weakness Repeat
  • 1161090 2023-005
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.425 EDUCATION STABILIZATION FUND $2.06M
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $1.13M
10.555 NATIONAL SCHOOL LUNCH PROGRAM $883,125
84.367 SUPPORTING EFFECTIVE INSTRUCTION STATE GRANTS (FORMERLY IMPROVING TEACHER QUALITY STATE GRANTS) $109,949
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $80,421
84.358 RURAL EDUCATION $33,878
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $17,812
84.027 SPECIAL EDUCATION GRANTS TO STATES $15,923
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $5,247
96.001 SOCIAL SECURITY DISABILITY INSURANCE $98